Vaco by HighspringVerified Job Source

Payroll Specialist

Vaughan, ON
On-site
Posted Oct 2, 2026
1 position

$85,000–$95,000 / year

Opens an external site

Employment type: Full-time
Experience level: Mid-level · 2+ years
Apply by: Oct 30, 2026
Posting language: English
Working hours: 40 hours per week
Seniority: Associate
Application method: Direct apply is available

Job summary

Administer semi-monthly payroll for hourly and salaried employees in Canada and the United States, including wages, deductions, overtime, incentives, garnishments, benefits, remittances, and records updates. Prepare payroll reports and year-end forms, reconcile payroll accounts, support audits, resolve inquiries, and maintain compliance with applicable employment legislation.

Job details

· Accurately coordinate and administer payroll functions for hourly and salary employees across Canada and USA on a semi-monthly basis including the preparation, calculation and disbursement of wages, deductions, overtime payments, incentive earnings and garnishments. · Collaborate with Human Resources to ensure the integrity of employee records by collecting and verifying payroll-related information, including employee information, taxable benefits, sick leave and vacation entitlement, and processing information changes from Dynamics 365 ERP system to the Avanti payroll system. · Collaborate with Site Operations to ensure integrity of employee timesheet hours are collected from the Dynamics 365 ERP system and uploaded to the Avanti payroll system. · Assist with expatriate payroll activities where required. · Process and administer benefits and RRSP and prepare related billings to Manulife. · Calculate, reconcile, and process related payroll remittances (including WSIB) in a timely manner. · Ensure the accurate creation and timely submission of ROEs as required. · Prepare standardized Year End/New Year reports (T4, T4A, and T2200), ad-hoc reports, journal entries and accruals, and assist in annual audits as required. · Resolve payroll discrepancies and answer inquiries from employees and government agencies regarding payroll and related policies and procedures across Canada and USA. · Complying with federal and provincial legal requirements by remaining updated on legislation, applying necessary changes to processes to ensure adherence to requirements, and advising management on required actions. · Perform other duties as may be assigned. ----- DISCLAIMERS ----- This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing position. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact HR@vaco.com . Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).

What you’ll do

Requirements

Candidates must currently reside in the Greater Toronto Area and be permitted to work in Canada. The posting does not specify education, years of experience, or professional certification requirements.