Office & Payroll Manager

Job summary

Oversee daily office and facilities operations, including landlord and vendor relationships, equipment, IT support, administrative services, and workplace activities. Manage accounts payable and reconciliations, support HR and payroll processes, maintain corporate records, and assist with audits and year-end preparation.

Job details

Location: Ottawa East, ON (On-site, Monday to Friday, 9:00 AM to 5:00 PM) Language: Strong written and verbal English communication required Duration: Full-Time Permanent About the Opportunity Our client, a well-established professional services organization, is seeking an experienced Office Manager to oversee daily operations and ensure a highly functional, organized workplace. This role sits at the heart of the business, supporting leadership, staff, and external partners while keeping key operational areas running seamlessly. You will play a pivotal role across office operations, finance, and HR coordination. This is an opportunity for someone who thrives in a hands-on environment and enjoys balancing multiple priorities while contributing to a positive and productive team culture. What’s In It for You Join a collaborative and stable organization that values structure, accountability, and teamwork. You will gain exposure to a wide range of business functions, including HR, finance, and facilities, while working in a role where your impact is visible every day. This is a great opportunity to step into a well-rounded operational position with long-term potential. Your Responsibilities You’ll oversee office operations and act as the main liaison with the landlord, managing rent, maintenance, and overall workplace environment You’ll manage accounts payable, expense tracking, and credit card reconciliations across office and corporate accounts You’ll support HR and payroll functions, including onboarding, time-off tracking, benefits updates, and system postings You’ll coordinate office equipment, vendor relationships, IT support, and software subscriptions to ensure smooth operations You’ll maintain corporate records, document management systems, and support audit and year-end preparation You’ll manage administrative operations including meetings, calendars, mail, courier services, and internal communications You’ll organize staff events, travel, and internal engagement initiatives while supporting a positive office culture Skills and Qualifications 10+ years of experience in office management or operations Strong experience supporting accounting functions such as accounts payable and reconciliations Hands-on experience with HR coordination, payroll processes, or employee lifecycle support Proficiency with Microsoft Office is required, experience with Sage 50 and Dayforce is a strong asset Highly organized with the ability to manage multiple priorities and deadlines Experience supporting office and facilities Strong communication skills and a proactive, solutions-focused mindset Why Partner with Altis If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

What you’ll do

Oversee daily office and facilities operations, including landlord and vendor relationships, equipment, IT support, administrative services, and workplace activities. Manage accounts payable and reconciliations, support HR and payroll processes, maintain corporate records, and assist with audits and year-end preparation.

Requirements

Requires 10 or more years of office management or operations experience, with strong accounting support experience and hands-on exposure to HR coordination, payroll, or employee lifecycle processes. Candidates should be proficient in Microsoft Office, highly organized, able to manage competing priorities, and have strong communication skills; Sage 50 and Dayforce experience are assets.

Listed skills

• Facilities Management · Preferred
• Microsoft Office · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Management
• Office Operations
• Accounts Payable
• Expense Tracking
• Credit Card Reconciliation
• Payroll Coordination
• Human Resources Coordination
• Employee Onboarding
• Benefits Administration
• Facilities Management
• Vendor Management
• Document Management
• Microsoft Office
• Sage 50
• Dayforce
• Time Management

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting
• Human Resources

More jobs from Altis