Accounting & Administrative Coordinator

Job summary

Process accounts payable and receivable, invoices, payments, bookkeeping records, billing follow-ups, and purchase orders. Provide administrative and operational support, including purchasing, inventory and customer record reporting, order processing, and coordination with internal teams, customers, and suppliers.

Job details

Position: Accounting & Administrative Coordinator Location: Toronto, ON (DVP & Eglinton) Salary: $75,000-$80,000 annually Schedule: Monday-Friday (On-Site) Job Type: Full-Time, Permanent About the Opportunity Our client is seeking an experienced and versatile Accounting & Administrative Coordinator to join their team in Toronto. This is an excellent opportunity for a detail-oriented professional who enjoys a combination of accounting, administration and day-to-day business operations. Working within a friendly, close-knit team, you will play an important role in supporting the company's financial activities while contributing to purchasing, inventory coordination and general office operations. The ideal candidate is organized, resourceful and proactive, with a hands-on approach and a willingness to take on a variety of responsibilities. This role is particularly well suited to someone who thrives in a collaborative environment, enjoys variety in their workday and takes pride in keeping business operations running smoothly. Key Responsibilities Accounting & Financial Administration - Process day-to-day accounts payable and accounts receivable transactions, including invoices, payments and financial recordkeeping. - Perform transactional bookkeeping duties, maintaining accurate and organized accounting records. - Monitor outstanding receivables and assist with billing inquiries, payment follow-ups and account discrepancies. - Assist with purchase order processing and related financial administration. Administration & Business Operations - Provide general administrative and operational support to management and internal teams. - Assist with purchasing activities, including purchase order preparation, vendor coordination and tracking. - Prepare and maintain inventory reports, customer records and operational spreadsheets. - Support administrative activities related to key customer accounts, including data entry and documentation. - Provide backup support for order processing, invoicing and customer service as needed. - Coordinate with internal teams, customers and suppliers to support smooth daily operations. - Take on additional administrative responsibilities as business needs evolve. Qualifications & Experience - 3-5 years of experience in bookkeeping, accounting administration or a combined accounting and administrative role. - Hands-on experience with accounts payable, accounts receivable, invoicing and transactional financial activities. - Familiarity with SAP, particularly transactional accounting or customer relationship management functions. - Strong Microsoft Excel skills, including experience maintaining spreadsheets and preparing reports. - Ability to work independently while remaining a supportive member of a small team. - Experience with purchasing administration, inventory reporting or purchase order coordination. - Previous exposure to order processing or customer service. Please send your resume in Word version to angelica.stewart@quantum.ca. REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #twe1

What you’ll do

Process accounts payable and receivable, invoices, payments, bookkeeping records, billing follow-ups, and purchase orders. Provide administrative and operational support, including purchasing, inventory and customer record reporting, order processing, and coordination with internal teams, customers, and suppliers.

Requirements

Requires 3-5 years of bookkeeping, accounting administration, or combined accounting and administrative experience, including hands-on accounts payable, accounts receivable, invoicing, and transactional accounting. Candidates should have SAP familiarity, strong Excel skills, and experience with purchasing, inventory or purchase orders, and preferably order processing or customer service.

Listed skills

• SAP · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Vendor Coordination · Preferred
• Data entry · Preferred
• invoicing · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Accounts Receivable
• Bookkeeping
• Invoicing
• Financial Recordkeeping
• Microsoft Excel
• SAP
• Purchase Order Processing
• Purchasing Administration
• Vendor Coordination
• Inventory Reporting
• Order Processing
• Customer Service
• Administrative Support
• Data Entry
• Customer Account Administration

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support

More jobs from Quantum Management Services Ltd.