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Job summary

Manage day-to-day bookkeeping across assigned entities, including payables, receivables, transaction recording, reconciliations, and month-end preparation. Track and account for inventory movements and costs, maintain supporting schedules and documentation, and assist with reporting, audits, tax filings, and expense administration.

Job details

Full-Cycle Bookkeeper and Inventory Manager Company: CLEAR Inc. Position: Full-Cycle Bookkeeper and Inventory Manager Employment Type: Full-Time Salary: CAD $75,000 per year Reports To: Head of Finance Position Overview CLEAR Inc. is seeking an organized, dependable, and detail-oriented Full-Cycle Bookkeeper and Inventory Manager to manage the company’s day-to-day accounting activities and maintain complete and accurate financial records. The Full-Cycle Bookkeeper and Inventory Manager will be responsible for accounts payable, accounts receivable, inventory accounting and tracking, bank and credit card reconciliations, transaction recording, supporting documentation, and month-end preparation. The successful candidate must be comfortable managing multiple accounts and entities, following up on outstanding items, and maintaining well-organized accounting and inventory records. This is a hands-on position requiring accuracy, accountability, sound judgment, and the ability to complete recurring financial tasks independently and on schedule. Key Responsibilities Accounts Payable Review and record vendor invoices in the accounting system. Prepare weekly payment schedules for management approval. Maintain vendor records, statements, contracts, payment details, and tax documentation. Respond to vendor inquiries and resolve payment issues promptly. Accounts Receivable Prepare and issue customer invoices in accordance with contracts and approved commercial terms. Maintain an up-to-date accounts receivable aging report. Track deposits, retainers, deferred revenue, recurring billings, and other customer payment arrangements. Identify collection issues and escalate material concerns to the Head of Finance. Inventory Management and Accounting Record inventory purchases, receipts, transfers, allocations, installations, returns, write-offs, and other inventory movements. Track inventory by product, location, project, customer, and legal entity, as applicable. Coordinate and document periodic physical inventory counts. Investigate and report inventory discrepancies, missing equipment, damaged items, and unrecorded movements. Assist with calculating and recording inventory costs, cost of goods sold, write-downs, and inventory adjustments. Banking and Reconciliations Record all bank, credit-card, loan, and inter-company transactions. Reconcile bank and credit-card accounts monthly. Assist with cash-flow tracking and short-term payment planning. Maintain schedules for loans, shareholder advances, prepaid expenses, deposits, inventory, and other balance-sheet accounts. General Bookkeeping and Month-End Support Maintain accurate and current general ledgers for all assigned entities. Maintain supporting schedules for key balance-sheet and income-statement accounts. Prepare month-end reconciliation files and supporting documentation. Assist the Head of Finance and external accountants with monthly, quarterly, and year-end reporting. Provide information required for tax returns, audits, reviews, and government filings. Payroll and Expense Administration Review employee expense reports and supporting receipts. Confirm expenses comply with company policies and have the required approvals. Required Qualifications Diploma or degree in accounting, bookkeeping, finance, business administration, or a related field. 3+ years of relevant bookkeeping or accounting experience. Strong working knowledge of accounts payable, accounts receivable, inventory accounting, bank reconciliations, general-ledger accounting, and month-end procedures. Experience using QuickBooks Online or a comparable accounting platform. Experience maintaining records for multiple companies or related entities is an asset. Experience with inventory, equipment procurement, recurring revenue, deferred revenue, construction, real estate, or service-based businesses is an asset. Core Competencies Exceptional accuracy and attention to detail. Strong organization and document-management skills. Ability to prioritize recurring deadlines and manage multiple entities. Professional and persistent communication regarding collections, missing documentation, approvals, and inventory discrepancies. Sound judgment and discretion when handling confidential financial information. Clear written and verbal communication skills. Ability to collaborate effectively with Finance, Operations, Sales, vendors, and project teams. What We Offer Annual salary of CAD $75,000. An opportunity to work with a growing and innovative company. Broad exposure to accounting across multiple business activities. A collaborative environment with direct access to senior management. The opportunity to improve and develop the company’s accounting and inventory-management processes and controls. CLEAR Inc. is committed to providing an inclusive workplace. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

What you’ll do

Manage day-to-day bookkeeping across assigned entities, including payables, receivables, transaction recording, reconciliations, and month-end preparation. Track and account for inventory movements and costs, maintain supporting schedules and documentation, and assist with reporting, audits, tax filings, and expense administration.

Requirements

Requires a diploma or degree in accounting, bookkeeping, finance, business administration, or a related field, plus at least three years of relevant bookkeeping or accounting experience. Candidates should have strong knowledge of core accounting and inventory processes and experience with QuickBooks Online or a comparable platform; multi-entity and relevant industry experience are assets.

Benefits

• Collaborative Work Environment • Exposure to Accounting Across Multiple Business Activities • Opportunity to Improve Accounting and Inventory Management Processes

Listed skills

• Inventory tracking · Preferred
• Financial Reporting · Preferred
• Accounts receivable · Preferred
• Quickbooks Online · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Accounts Receivable
• Inventory Accounting
• Inventory Tracking
• Bank Reconciliation
• Credit Card Reconciliation
• General Ledger Accounting
• Month-End Procedures
• QuickBooks Online
• Financial Recordkeeping
• Cash-Flow Tracking
• Payroll and Expense Administration
• Financial Reporting
• Document Management
• Multi-Entity Accounting
• Vendor and Customer Communication

Job areas

• Finance & Accounting
• Administrative
• Logistics