Payroll Coordinator

Job summary

Process bi-weekly payroll for hourly and salaried employees, administer payroll and benefits changes, and ensure compliance with applicable Ontario, CRA, and WSIB requirements. Maintain payroll records and reporting, support recruitment and onboarding, respond to employee inquiries, and partner with HR and site leadership on employee programs and process improvements.

Job details

Title: Payroll and Benefits Coordinator Employment Type: Full-Time Location: Toronto, ON (Hybrid – 4 days onsite) Salary: 70,000-75,000 About the Opportunity The Payroll and Benefits Coordinator will own accurate, timely and compliant payroll for hourly and salaried employees in Toronto, while also supporting broader HR functions. This is a hands-on, site-based role ideal for someone who thrives in a dynamic environment where accuracy, confidentiality, and employee experience are top priorities — and wants real visibility across both payroll and HR. Key Responsibilities Process bi-weekly payroll for hourly and salaried employees, administering employee changes (new hires, terminations, leaves, benefits adjustments) and ensuring compliance with Ontario ESA, CRA, and WSIB requirements. Prepare payroll reconciliations, GL accruals, variance analyses, and year-end activities including T4s and taxable benefit calculations; maintain data integrity within the HRIS/payroll system. Coordinate full-cycle recruitment activities including postings, screening, interview scheduling, offer letters, and onboarding/orientation. Maintain accurate employee records, support HR reporting and compliance documentation, and respond to employee inquiries on payroll, benefits, and HR policies. Partner with site leadership and the broader HR team on performance review cycles, training, engagement initiatives, and process improvement efforts across payroll and HR. What You Bring Diploma or Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field. 3–5+ years of payroll experience supporting both hourly and salaried populations; mining, natural resources, or industrial experience is an asset. PCP designation preferred; working toward CPM or CHRP considered an asset. Strong working knowledge of Ontario ESA, CRA guidelines, and provincial payroll legislation, with hands-on HRIS/payroll system experience (including outsourced payroll models) and proficiency in Excel (v-lookups, pivot tables). High attention to detail, discretion with confidential information, and a collaborative, continuous-improvement mindset that works well across HR, Finance, and Operations. Next Steps We do appreciate all interest; however, only those selected for an interview will be contacted. Clarity Recruitment is an equal opportunity employer committed to fostering an inclusive and accessible recruitment process and workplace. If you require accommodation, please let us know in advance and we will work with you to meet your needs. Please note: We use AI-assisted tools for notetaking during the screening process. About Clarity Recruitment Clarity is an executive search and recruitment firm specializing in Finance & Accounting talent across Canada — from accountants to CFOs. Additionally, Clarity partners with organizations to hire exceptional talent in HR, Operations, and IT, helping build the teams that power business success. Our process is designed to minimize risk, maximize alignment, and move quickly. With dedicated practices in Executive Search, Full-Time Search, and Project & Interim Consulting, we help organizations grow with confidence. Visit findingclarity.ca to learn more! JOB ID #3576187

What you’ll do

Process bi-weekly payroll for hourly and salaried employees, administer payroll and benefits changes, and ensure compliance with applicable Ontario, CRA, and WSIB requirements. Maintain payroll records and reporting, support recruitment and onboarding, respond to employee inquiries, and partner with HR and site leadership on employee programs and process improvements.

Requirements

Requires a diploma or bachelor's degree in human resources, business administration, accounting, or a related field, along with 3–5 or more years of payroll experience supporting hourly and salaried employees. A PCP designation is preferred; knowledge of Ontario payroll legislation, HRIS/payroll systems, and Excel is expected, while industrial-sector experience and progress toward CPM or CHRP are assets.

Listed skills

• Recruitment · Preferred
• Microsoft Excel · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Payroll Reconciliation
• Benefits Administration
• Ontario Employment Standards Act Compliance
• CRA Compliance
• WSIB Compliance
• HRIS And Payroll Systems
• Excel
• V-Lookups
• Pivot Tables
• General Ledger Accruals
• Variance Analysis
• T4 Preparation
• Recruitment
• Onboarding
• Employee Relations

Job areas

• Human Resources
• Finance & Accounting
• Administrative

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