Accounts Payable Administrator

Job summary

The Accounts Payable Administrator manages daily invoice recording, vendor inquiries, and reconciliations while supporting the finance team with reporting and cash management. They are also responsible for maintaining general ledgers and ensuring compliance with company policies across infrastructure projects.

Job details

The Accounts Payable Administrator is responsible for providing administrative support to the Finance team in an efficient, effective, and accurate manner. To deliver quality accounting, reporting and financial support to key internal and external stakeholders in an accurate, timely and efficient manner. RESPONSIBILITIES * Record invoices in the system daily, ensuring information on invoice is complete. * Manage the AP inbox and delegate inquires to appropriate team member when needed. * Deal with vendor enquires related to invoices/payments, answering phone calls and emails and liaising with relevant departments as necessary. * Perform administrative duties such as photocopying, filing and printing. * Reconcile vendor statements. * Ensure compliance with Company policies and procedures. * As required, assist with other duties as assigned by Accounting Manager Cash Management- AP/AR * Ensure that the project Accounts payable/Accounts receivable policies and procedures are implemented and always followed up. Work with assigned billing specialist; review invoices; follow up on collections; and analyze and understand unbilled work in progress (WIP). Financial and Management Reporting * Assist the Accounting Manager on the preparation of monthly Balance Sheet and P&L * Maintenance of operational and associated company cost tracking, coding, and recording in the general ledger and related systems/processes. * Preparation and maintenance of group and associate company general ledgers, including journal processing. * Prepare the monthly Reporting files required by the Finance team. QUALIFICATIONS * Preference for candidates with previous accounting experience. * Accounting diploma/certification would be an asset. * Good Knowledge using MS Office * Good communication and teamwork skills * Ability to work in a high-volume environment. Amico is a leading, Canadian-owned and operated construction company specializing in large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the communities of Ontario. Our expertise spans major infrastructure projects, including highways, bridges, and critical public works that require meticulous planning, innovative engineering, and precise execution. At Amico, we believe in fostering collaboration and empowering our team to tackle ambitious challenges head-on. By leveraging cutting-edge technology and proven project management practices, we consistently deliver high-quality infrastructure projects, regardless of their scale or complexity. At Amico we don’t just build projects; we build careers, communities, and a lasting legacy. Being part of our team means playing a pivotal role in shaping Ontario’s most impactful infrastructure developments, while gaining hands-on experience. Join us and be part of something bigger. At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process. We thank all applicants for their interest. However, only those selected for an interview will be contacted.

What you’ll do

The Accounts Payable Administrator manages daily invoice recording, vendor inquiries, and reconciliations while supporting the finance team with reporting and cash management. They are also responsible for maintaining general ledgers and ensuring compliance with company policies across infrastructure projects.

Requirements

Candidates should have previous accounting experience and strong proficiency in MS Office. An accounting diploma or certification is considered an asset for this role.

Listed skills

• Accounts receivable · Preferred
• Financial Reporting · Preferred
• MS-Office · Preferred
• Communication · Preferred
• Teamwork · Preferred
• Data entry · Preferred
• Administrative Support · Preferred
• Collections · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Accounts receivable
• Financial reporting
• General ledger
• Reconciliation
• Invoice processing
• Cash management
• MS Office
• Communication
• Teamwork
• Data entry
• Administrative support
• Project accounting
• Collections
• Coding
• Invoice Review
• Administrative Support
• Management Reporting
• Profit And Loss (P&L) Management
• Administrative Functions
• Planning
• Accounts Payable
• Accounts Receivable
• Accounting
• Balance Sheet
• Billing
• Construction
• Cash Management
• Civil Engineering
• Finance
• General Ledger
• Innovation
• Invoicing
• Project Management
• Telephone Skills
• Public Works
• Ledgers (Accounting)
• Filing

Job areas

• Finance & Accounting
• Administrative
• Construction
• Accounts Payable Administrator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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