Law Firm Office Manager & Bookkeeper

Job summary

Oversee daily office operations, administrative workflows, schedules, supplies, equipment, client inquiries, and accurate records while supporting lawyers and maintaining an organized work environment. Manage bookkeeping for trust and operating accounts, including payables and receivables, bank reconciliations, financial reports, and budgeting in accordance with law firm compliance requirements.

Job details

Company Description Wise Bickman Barkauskas is a Calgary-based law firm focused on resolving complex family and estate disputes with empathy and professionalism. The firm prioritizes reducing client stress by offering concrete legal plans and creative strategies tailored to each individual’s circumstances. Lawyers work closely with clients to assess goals, resources, and legal rights, and to develop effective, customized approaches. The team emphasizes active listening, clear communication, and amicable solutions that respect both legal needs and personal concerns. This client-centered environment values thoughtful problem-solving and collaborative work. Role Description The Law Firm Office Manager & Bookkeeper is a full-time, on-site role based in the Greater Calgary Metropolitan Area. This position oversees day-to-day office operations, including managing administrative workflows, maintaining office supplies and equipment, coordinating schedules, and ensuring a professional, organized work environment. The role includes bookkeeping responsibilities such as processing accounts payable and receivable, managing trust and operating accounts, reconciling bank statements, preparing financial reports, and supporting budgeting activities in alignment with law firm compliance requirements. The Office Manager & Bookkeeper responds to client inquiries, supports lawyers with administrative tasks, maintains accurate records and files, and contributes to efficient front-office and back-office processes. This role requires a detail-oriented individual who can balance client-facing responsibilities with precise financial and administrative work. Qualifications Strong Communication and Customer Service skills to interact with clients, colleagues, and external partners in a professional, respectful manner. Office Administration and Administrative Assistance skills to manage schedules, files, correspondence, and daily operational workflows. Ability to operate and maintain Office Equipment, including printers, scanners, phone systems, and other common office technologies. Experience with bookkeeping, including accounts payable/receivable, bank reconciliations, financial record-keeping, and basic accounting software. High level of accuracy, organization, and attention to detail, with the ability to manage multiple tasks and deadlines in a legal office setting. Familiarity with law firm operations, trust accounting, or legal billing systems is a priority. Proficiency in standard office software (e.g., word processing, spreadsheets, email, case management or practice management tools). Post-secondary education or equivalent experience in business administration, accounting, or a related field preferred. Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.

What you’ll do

Oversee daily office operations, administrative workflows, schedules, supplies, equipment, client inquiries, and accurate records while supporting lawyers and maintaining an organized work environment. Manage bookkeeping for trust and operating accounts, including payables and receivables, bank reconciliations, financial reports, and budgeting in accordance with law firm compliance requirements.

Requirements

Candidates should have strong communication, customer service, office administration, and bookkeeping skills, with accuracy and organization suited to a legal office. Familiarity with law firm operations, trust accounting, or legal billing is a priority; post-secondary education or equivalent experience in business administration, accounting, or a related field is preferred.

Listed skills

• Office Administration · Preferred
• Bookkeeping · Preferred
• Accounts receivable · Preferred
• Financial Reporting · Preferred
• Budgeting · Preferred
• Customer service · Preferred
• Communication · Preferred
• scheduling · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Administration
• Bookkeeping
• Accounts Payable
• Accounts Receivable
• Trust Accounting
• Bank Reconciliation
• Financial Reporting
• Budgeting
• Client Service
• Communication
• Scheduling
• Records Management
• Attention To Detail
• Confidentiality
• Office Equipment Operation
• Legal Billing

Job areas

• Administrative
• Finance & Accounting
• Legal
• Management & Leadership
• Customer Service & Support