Bookkeeper and Administrative Assistant for a Construction Company in Canada (Home Based Full Time)

Job summary

The role involves managing daily bookkeeping tasks such as recording transactions, reconciling accounts, and handling accounts payable and receivable. Additionally, the assistant will provide administrative support by managing the owner's calendar, maintaining digital files, and handling correspondence.

Job details

Bookkeeping • Record daily transactions in QuickBooks (or the client's accounting software), including expenses, deposits, and vendor bills • Reconcile bank and credit card accounts monthly • Manage accounts payable: enter subcontractor and supplier invoices, track due dates, and prepare payment runs for approval • Manage accounts receivable: prepare and send client invoices and progress billings, track outstanding balances, and follow up on overdue payments • Code expenses to the correct job/project so job costing stays accurate • Prepare monthly reports (P&L, AR/AP aging, job cost summaries) for owner review Administrative • Manage the owner's inbox and calendar, and flag priority items • Maintain organized digital files for contracts, permits, invoices, and project documents • Handle vendor and client correspondence, and answer routine inquiries • Do data entry, document preparation, and other ad hoc administrative tasks

What you’ll do

The role involves managing daily bookkeeping tasks such as recording transactions, reconciling accounts, and handling accounts payable and receivable. Additionally, the assistant will provide administrative support by managing the owner's calendar, maintaining digital files, and handling correspondence.

Requirements

The candidate should be proficient in bookkeeping software like QuickBooks and have experience with job costing and financial reporting. Strong organizational skills are required for managing administrative tasks and maintaining project documentation.

Listed skills

• Bookkeeping · Preferred
• Accounts receivable · Preferred
• Financial Reporting · Preferred
• Data entry · Preferred
• document preparation · Preferred
• Administrative Support · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Bookkeeping
• QuickBooks
• Accounts Payable
• Accounts Receivable
• Bank Reconciliation
• Job Costing
• Financial Reporting
• Data Entry
• Calendar Management
• Document Preparation
• Vendor Management
• Administrative Support
• Profit And Loss (P&L) Management
• Administrative Functions
• Accounting Software
• Deposit Accounts
• Document Preparations
• Invoicing
• QuickBooks (Accounting Software)
• Subcontracting

Job areas

• Finance & Accounting
• Administrative
• Construction
• Bookkeeper/Administrative Assistant
• Bookkeeper (General)
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks