Accounting Administrative Assistant

Job summary

Process invoices, maintain financial records, perform basic bookkeeping, enter data, and prepare and reconcile documents using accounting software. Provide general administrative support by managing correspondence and schedules, organizing records, and coordinating with internal teams and external vendors.

Job details

Role Description The Accounting Administrative Assistant is a full-time, on-site role based in Edmonton, AB. This position supports the finance and accounting functions by processing invoices, maintaining financial records, and assisting with basic bookkeeping tasks. Day-to-day responsibilities include data entry, preparing and reconciling documents, organizing files, and updating accounting software with accurate information. The role also involves general administrative support such as managing correspondence, scheduling, maintaining organized records, and coordinating with internal teams and external vendors. The Accounting Administrative Assistant helps ensure smooth office operations and timely completion of accounting-related tasks. Qualifications Strong Administrative Assistance skills, including organizing documents, managing schedules, and handling correspondence. Foundational knowledge of Accounting and Finance principles to support day-to-day bookkeeping and record-keeping tasks. Experience working with Accounting Software and systems for data entry, reporting, and record management. Ability to manage Invoicing processes, including preparing, tracking, and reconciling invoices. Attention to detail, accuracy in data entry, and strong organizational skills. Effective written and verbal communication skills and the ability to work well with diverse teams and stakeholders. Proficiency with standard office productivity tools (e.g., spreadsheets, word processing, email). Previous experience in an accounting or administrative support role is an asset; relevant post-secondary education or training in accounting, finance, or business administration is preferred.

What you’ll do

Process invoices, maintain financial records, perform basic bookkeeping, enter data, and prepare and reconcile documents using accounting software. Provide general administrative support by managing correspondence and schedules, organizing records, and coordinating with internal teams and external vendors.

Requirements

Candidates should have administrative assistance skills, foundational accounting and finance knowledge, and experience with accounting software and invoicing. Strong accuracy, organization, communication, and office productivity tool skills are expected; prior relevant experience and post-secondary education or training in accounting, finance, or business administration are preferred.

Listed skills

• written communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Data entry · Preferred
• Accounting · Preferred
• scheduling · Preferred
• Financial record keeping · Preferred
• invoicing · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Assistance
• Accounting
• Finance
• Bookkeeping
• Accounting Software
• Invoicing
• Data Entry
• Financial Record-Keeping
• Document Reconciliation
• File Organization
• Scheduling
• Correspondence Management
• Attention To Detail
• Organization
• Written Communication
• Verbal Communication

Job areas

• Finance & Accounting
• Administrative