Payroll Administrator

Job summary

Process union and office payrolls, maintain employee payroll records, administer payroll-related benefits and deductions, and respond to employee inquiries. Reconcile payroll and deductions, prepare government, union, and year-end reports, maintain payroll-related general ledger accounts, and support job costing and other accounting duties.

Job details

POSITION OVERVIEW: This role is responsible for processing payroll for union and office employees across Canada. The position ensures employees are paid accurately and on time, maintains payroll records, supports benefits administration, and prepares government and union reports. ESSENTIAL DUTIES AND RESPONSIBILITIES: Process two weekly union payrolls and two bi-weekly office payrolls, including bank payment processing. Maintain employee payroll and administrative records, including vacation and sick time, benefits, union dues, employment verification letters, work and study permits, and probationary periods. Update payroll records to reflect annual union wage increases. Track apprentice hours and complete and submit required reports, including annual government apprentice reports. Prepare and submit required government and year-end payroll filings, including T4s, T2200 forms, WSIB, and EHT. Maintain payroll-related general ledger accounts. Create and maintain job cost codes and perform related job costing activities. Review and verify timesheets, attendance records, payroll adjustments, and supporting documentation for accuracy and completeness. Respond to employee payroll inquiries and resolve discrepancies in a timely and confidential manner. Reconcile payroll registers and deductions, identify and correct payroll discrepancies, and maintain accurate and confidential payroll documentation in accordance with company policies and applicable requirements. Provide support with other accounting and payroll duties as required. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit. EXPERIENCE, SKILLS & KNOWLEDGE: Strong administration and organizational skills. Excellent communication and interpersonal skills. Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Ability to interface with all levels of staff in a professional manner. TRAVEL: 0-10 % travel may be required for this position.

What you’ll do

Process union and office payrolls, maintain employee payroll records, administer payroll-related benefits and deductions, and respond to employee inquiries. Reconcile payroll and deductions, prepare government, union, and year-end reports, maintain payroll-related general ledger accounts, and support job costing and other accounting duties.

Requirements

The posting calls for strong administrative and organizational skills, excellent communication and interpersonal skills, and proficiency with computers and Microsoft Office. Candidates should be able to interact professionally with staff at all levels; no specific education or years of experience are stated.

Listed skills

• Organization · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Payroll Reconciliation
• Payroll Reporting
• Benefits Administration
• Recordkeeping
• Timekeeping
• Timesheet Verification
• Job Costing
• General Ledger Maintenance
• Government Filings
• Union Payroll Administration
• Microsoft Office
• Excel
• Communication
• Organization
• Confidentiality

Job areas

• Finance & Accounting
• Administrative
• Human Resources
• Construction