Payroll Specialist

Original job posting

The Payroll Specialist is responsible for managing high-volume weekly payroll across 16 segments, including complex manual piecework calculations. Additionally, the role involves administering benefits, reconciling accounts, and providing administrative support to the Human Resources department.

Job details

RLB People is partnering with our client, a growing and successful agriculture-based business, to hire a Payroll and Benefits Specialist for its team in Minto, Ontario. This is an existing, currently vacant position that plays a critical role in ensuring employees are paid accurately and on time while supporting benefits administration and key HR processes. This is a hands-on payroll role in a complex, deadline-driven environment. The successful candidate will manage high-volume weekly payroll across 16 payroll reporting segments, including manual piecework calculations. Strong payroll experience, particularly with manual piecework calculations, is essential. The weekly cycle makes the work consistent and can be demanding at peak times, so accuracy, sound judgment and the ability to stay organized under firm deadlines are critical. What You Will Do • Process accurate and timely high-volume weekly payroll using ADP payroll software across 16 payroll reporting segments. • Complete and verify manual piecework calculations, investigate discrepancies and ensure earnings are accurately reflected in each payroll cycle. • Administer benefit and group RRSP programs, including enrolments, plan changes, terminations and remittances. • Reconcile benefit and WSIB accounts at month-end and prepare related reports and supporting documentation. • Respond promptly and professionally to employee and manager questions regarding payroll, benefits and expenses. • Complete year-end payroll reconciliations and support the accurate production of T4s and other required tax documents. • Maintain complete payroll records for legislative, internal control and external audit requirements. • Identify and implement improvements to payroll workflows, controls and documentation. • Partner with Human Resources to process new hires, terminations, wage changes, vacation accruals and other employee updates accurately and on time. • Provide administrative HR support, including offer letters, onboarding documentation, reporting and other records as required. What You Bring • Progressive, hands-on payroll experience, including ownership of a high-volume weekly payroll cycle. • Demonstrated experience completing and validating manual piecework payroll calculations. This is a key requirement for the role. • Energized by detailed work, take ownership of deadlines and understand that payroll accuracy directly affects employees. • Payroll Compliance Professional (PCP) designation through the National Payroll Institute, or an equivalent combination of relevant education and experience. • Strong working knowledge of Ontario employment standards and payroll-related legislative requirements. • Experience with payroll reconciliations, year-end processing, benefits administration and audit support. • Experience with ADP or comparable payroll software, plus proficiency with Microsoft Office, particularly Excel. • High degree of accuracy, discretion and respect for confidential employee and business information. • Excellent organization, prioritization and time-management skills, with the ability to meet non-negotiable weekly deadlines. • Calm, adaptable and solutions-oriented approach in a fast-paced environment with competing demands. • Clear, professional communication skills and a collaborative approach to working with employees, leaders, HR and Finance. Work Environment and Physical Requirements • Office-based work in Minto, Ontario, using standard office technology and equipment. • Extended periods of seated computer work, regular data entry and review of detailed payroll and financial records. • Manual dexterity and visual attention sufficient to work accurately with computer systems, spreadsheets and source documents. • Consistent availability during critical payroll processing periods and the ability to manage workload fluctuations associated with weekly deadlines. RLB People and our client are committed to an inclusive, equitable and accessible recruitment process. We welcome applications from qualified candidates with diverse backgrounds and experiences. Accommodation is available upon request throughout the recruitment and selection process. If you require accommodation, please let the RLB People representative supporting this search know, and we will work with you to meet your needs. RLB People may use artificial intelligence-enabled tools to support aspects of the recruitment process, including organizing, screening, assessing or summarizing application information. All hiring decisions are made by recruitment professionals and the hiring team. through Extended Healthcare Plan (Medical, Disability, Dental & Vision) RPP - Group RRSP Group Life - AD&D - Critical Illness Insurance Paid Time Off Benefits Training & Development

What you’ll do

The Payroll Specialist is responsible for managing high-volume weekly payroll across 16 segments, including complex manual piecework calculations. Additionally, the role involves administering benefits, reconciling accounts, and providing administrative support to the Human Resources department.

Requirements

Candidates must have progressive, hands-on payroll experience and a demonstrated ability to perform manual piecework calculations. A Payroll Compliance Professional (PCP) designation or equivalent experience is required, along with proficiency in ADP software and Microsoft Excel.

Benefits

• Extended Healthcare Plan
• Medical
• Disability
• Dental
• Vision
• Group RRSP
• Group Life Insurance
• AD&D Insurance
• Critical Illness Insurance
• Paid Time Off
• Training & Development

Listed skills

• Software · Preferred
• Recruitment · Preferred
• Administrative Support · Preferred
• Client · Preferred
• Compliance · Preferred
• Process · Preferred
• Reporting · Preferred
• Accuracy · Preferred
• Payroll · Preferred
• Time · Preferred
• Administrative · Preferred
• Audit · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Manual Piecework Calculations
• ADP Payroll Software
• Benefits Administration
• Group RRSP Administration
• WSIB Reconciliation
• Year-end Reconciliations
• T4 Preparation
• HR Support
• Microsoft Excel
• Data Entry
• Legislative Compliance
• Time Management
• Organizational Skills
• Communication Skills
• Attention To Detail
• Payroll Reporting
• Tax Documentation
• ADP Payroll
• Payroll Computation
• Payroll Systems
• Workflow Management
• Ability To Meet Deadlines
• Time Off Management
• Solution-Oriented
• Accruals
• Agriculture
• Artificial Intelligence
• Auditing
• Internal Controls
• Spreadsheets
• Critical Illness Insurance
• Finance
• External Auditing
• Financial Statements
• Fine Motor Skills
• Microsoft Office
• Remittance
• Prioritization

Job areas

• Human Resources
• Finance & Accounting
• Agriculture
• Administrative
• Payroll Specialist
• Payroll Specialist (General)
• Payroll Clerks
• Payroll and Timekeeping Clerks