Payroll Coordinator

Job summary

Process payroll for assigned facilities and maintain accurate employee records, schedules, and adjustments in ADP. Reconcile payroll, scheduling, and timekeeping data; handle employee entitlements and discrepancies; ensure compliance; and prepare reports, invoices, and supporting documentation.

Job details

Payroll Coordinator Company:Pro Administration Services Inc. Location:204-15288 54A Avenue, Surrey, BC V3S 6T4 Employment Type: Full-time, In-office Schedule: Monday–Friday, 8:00 AM–9:00 PM Start Date: ASAP Salary: $60,000–$65,000 annually About the Role Pro Administration Services Inc. is seeking an experienced **Payroll Coordinator** to manage payroll processing and reconciliation for multiple facilities. Reporting to the Payroll Manager, this role ensures accurate, timely payroll processing while maintaining compliance with collective agreements, employment standards, and company policies. Key Responsibilities Process bi-weekly and/or semi-monthly payroll for assigned facilities. Maintain employee payroll records, schedules, and adjustments in ADP. Reconcile payroll, scheduling, and timekeeping data using Excel and scheduling software. Review and process overtime, shift premiums, statutory holiday pay, vacation, sick leave, and other entitlements. Investigate and resolve payroll discrepancies with site HR and management teams. Ensure compliance with collective agreements, employment standards, and company policies. Prepare payroll reconciliation, monthly invoicing, and other required reports. Respond to payroll inquiries and maintain accurate supporting documentation. Identify opportunities to improve payroll accuracy and efficiency. Must-Have Qualifications Strong knowledge of payroll processing, reconciliation, and administration. Proficiency in ADP, ComVida, and Microsoft Excel. Experience working with scheduling and timekeeping systems. Excellent analytical, organizational, and problem-solving skills. Strong attention to detail and ability to meet strict deadlines. Effective English communication and interpersonal skills. Preferred Qualifications - Minimum 2 years of payroll experience. - Payroll Compliance Practitioner (PCP) designation or related education. - Experience processing payroll in a unionized, multi-site environment. - Knowledge of collective agreements and payroll-related entitlements What We Offer 4 weeks of paid vacation and paid sick leave. 100% employer-paid benefits, including extended health, dental, life insurance, and employee assistance programs. RRSP matching after one year. Free membership to an on-site luxury gym. Access to an on-site rehabilitation clinic. Employer-funded educational opportunities after one year. Career advancement and internal growth opportunities. Supportive and collaborative work environment. Join our team and grow your payroll career with Pro Administration Services Inc.!

What you’ll do

Process payroll for assigned facilities and maintain accurate employee records, schedules, and adjustments in ADP. Reconcile payroll, scheduling, and timekeeping data; handle employee entitlements and discrepancies; ensure compliance; and prepare reports, invoices, and supporting documentation.

Requirements

Candidates need strong payroll processing, reconciliation, and administration knowledge, proficiency with ADP, ComVida, and Excel, and experience with scheduling and timekeeping systems. The posting prefers at least two years of payroll experience, a PCP designation or related education, and experience in a unionized, multi-site environment.

Benefits

• Four Weeks Of Paid Vacation
• Paid Sick Leave
• Employer-Paid Extended Health Benefits
• Dental Insurance
• Life Insurance
• Employee Assistance Program
• RRSP Matching After One Year
• Free On-Site Gym Membership
• Access To An On-Site Rehabilitation Clinic
• Employer-Funded Educational Opportunities After One Year
• Career Advancement Opportunities
• Supportive And Collaborative Work Environment

Listed skills

• Problem solving · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Payroll Reconciliation
• Payroll Administration
• ADP
• ComVida
• Microsoft Excel
• Scheduling Systems
• Timekeeping Systems
• Overtime Processing
• Payroll Compliance
• Collective Agreements
• Analytical Skills
• Organization
• Problem-Solving
• Attention To Detail
• English Communication

Job areas

• Finance & Accounting
• Human Resources
• Administrative