Administrative Accounts Receivable Clerk

Job summary

Manage accounts receivable collections, send customer invoices, follow up on partner-carrier deliveries, and retrieve proofs of delivery and other billing documents. Provide reception and phone coverage, maintain accurate records, and assist with general administrative tasks.

Job details

Company Overview: Vortex Freight Systems (www.vortexfreight.com) is a third party logistics (3PL) company that focuses on delivering customized supply chain solutions for organizations with operations in Canada, USA and Mexico. We are a modern, entrepreneurial organization that values people and service. As we continue to expand our operations and service offerings, we are excited to welcome a new member to our team, focused on building and developing the best team in the industry. We’re hiring for one of our branch locations located in Brampton Premium Line Transport. This will be Monday-Friday on-site 8:00 AM-4:30 PM or 8:30-5:00 PM. Job Overview: We’re looking for a detail-oriented Administrative Accounts Receivable Clerk, versatile team player to support our accounting and administrative operations. You’ll handle accounts receivable, invoicing and delivery documents, and keep the office running smoothly. If you’re organized, flexible and happy to jump in wherever you’re needed, this is a great opportunity to grow with a busy transportation company. This would be for an Maternity leave contract up to one year, with potential to extend depending on business needs. Responsibilities: Manage AR collections and follow up on outstanding customer payments. Send invoices to customers by email and mail. Follow up on deliveries handled by our beyond (partner) carriers. Retrieve proofs of delivery (PODs) from carrier websites. Track down and pull missing documents for billing and records. Answer phones and provide backup coverage for reception. File and maintain accurate records. Support the team with general administrative tasks as needed. Skills and Qualifications: Excellent attention to detail and a high level of accuracy. Strong data entry skills. Proficiency in Microsoft Outlook. Flexible, eager to learn, and willing to take on a variety of tasks. Knowledge of the transportation industry. Nice to have experience in the transportation or logistics industry. Asset to speak French. Works well independently and is a self-starter. Personal Attributes: Self-Management – ability to manage time effectively, while putting an emphasis on excellence, accuracy, and responsiveness to work performance Communication – ability to clearly communicate, both written and orally. Team Player – desire to work in a team environment. Client– driven to exceed customer expectations on a daily basis, every time. Proactive – always taking a proactive approach to daily responsibilities in order to improve effectiveness. Attention to Detail – strong attention to detail. Multi-tasking – able to handle several tasks at one time without jeopardizing the quality of work output. This posting is for an existing vacancy. We are actively reviewing resumes for this open role. Why Join Us? We offer a comprehensive health and dental program to all employees. Paid vacation and statutory holidays. Innovative Environment: Be part of a forward-thinking team dedicated to optimizing logistics and operations. Career Growth: Opportunities for professional development and career advancement within the company. Supportive Culture: Work in a collaborative and supportive environment where your ideas and contributions are valued. Opportunity to grow with a fast-growing logistics company. Collaborate closely with leaders across multiple departments and regions Dynamic and collaborative team environment. Make a direct impact on the company's growth and success.

What you’ll do

Manage accounts receivable collections, send customer invoices, follow up on partner-carrier deliveries, and retrieve proofs of delivery and other billing documents. Provide reception and phone coverage, maintain accurate records, and assist with general administrative tasks.

Requirements

Candidates should have strong attention to detail, accurate data-entry skills, and proficiency with Microsoft Outlook; transportation or logistics experience is an asset. The role also calls for flexibility, clear communication, self-direction, teamwork, and the ability to manage multiple tasks effectively.

Benefits

• Health and Dental Program
• Paid Vacation
• Statutory Holidays
• Professional Development
• Career Advancement Opportunities

Listed skills

• Time management · Preferred
• Collections · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Accounts receivable · Preferred
• Multitasking · Preferred
• Data entry · Preferred
• invoicing · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Receivable
• Collections
• Invoicing
• Data Entry
• Microsoft Outlook
• Document Retrieval
• Proof of Delivery Management
• Recordkeeping
• Administrative Support
• Attention to Detail
• Written and Oral Communication
• Time Management
• Multitasking
• Customer Service
• Independent Work
• Transportation Industry Knowledge

Job areas

• Finance & Accounting
• Administrative
• Transportation
• Logistics
• Customer Service & Support