AP/AR/Payroll Administrative Assistant

Job summary

The incumbent is responsible for managing accounts payable and receivable, processing hourly payroll, and performing general ledger entries. They will also assist with month-end closing activities, reporting, and various administrative tasks to support the office supervisor.

Job details

Vitro is the largest glass manufacturer in the Western Hemisphere and the largest glass producer in North America. Vitro’s glass products can be found in some of the most iconic vehicles on the road, in countless buildings and homes around the world, and in billions of glass containers produced every year. With more than 14,000 employees worldwide, we have expanded our global footprint and cemented our leadership role in the industries in which we operate. At Vitro, we redefine the power of partnership to create value and innovative glass solutions for our customers and communities. Together, we will realize the full potential of glass to shape how we move, build, and live in the future. Vitro takes active steps to protect the environment and supports several initiatives that promote protection of the environment and reduction of energy consumption in the glass manufacturing process. Our products and technologies reduce energy consumption and emissions in buildings and vehicles, and we minimize the use of natural resources in manufacturing. Together, we have the power to make more than glass. We can make the future a brighter place for years to come. At Vitro Flat Glass in Calgary, AB, we are seeking a highly motivated, self-starting individual to fill a multifaceted role. The incumbent is responsible for handling the coding and submission of Accounts Payable, managing Accounts Receivable payments and information including AR collections, as well as compiling and entering journal entries, administering hourly payroll, assisting with the reconciliation of GL accounts and other reporting and administrative functions. Responsibilities include: Accounts Payable * Invoice preparation * Tracking annual expenditures * Vendor communications * Maintenance of purchasing system Accounts Receivable * Review and follow up for collections * Reconciliation of receivables accounts * New and existing Customer account assistance * Processing payments – incumbent must be bondable * Bi-weekly shipments of received cheques via Purolator to lockbox Other Responsibilities can include but are not limited to * Cash management * Claim preparation, track IURs, prepare letters and various management reports; track rebates * Manage hourly payroll processing in Dayforce and benefits contribution files. * Personnel and customer file maintenance * Prepare and input entries into the general ledger system * Assist the Office Supervisor with all accounting and related functions * Participation in month-end closing activities * Preparation and submission of expense reports * Courier shipments This key position within the organization requires an analytical yet very personable individual with exceptional attention to detail. Exposure and experience with accounting procedures is preferred but not required. The candidate requires a moderate experience level with Microsoft Office 365 (emphasis on Excel) and strong computer skills. Excellent written and spoken English is a must. The work environment requires a multi-tasking, forward thinking individual with highly developed time management and organizational skills. This position is being advertised in the USA but is 100% based in Calgary, Alberta, Canada.

What you’ll do

The incumbent is responsible for managing accounts payable and receivable, processing hourly payroll, and performing general ledger entries. They will also assist with month-end closing activities, reporting, and various administrative tasks to support the office supervisor.

Requirements

The role requires strong computer skills, particularly in Microsoft Office 365 and Excel, along with exceptional attention to detail. Excellent written and spoken English is mandatory, and while accounting experience is preferred, it is not strictly required.

Listed skills

• Accounts receivable · Preferred
• Microsoft Excel · Preferred
• Collections · Preferred
• Data entry · Preferred
• Time management · Preferred
• Reporting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Accounts Receivable
• Payroll Processing
• Journal Entries
• General Ledger
• Reconciliation
• Microsoft Office 365
• Excel
• Collections
• Data Entry
• Time Management
• Organizational Skills
• Reporting
• Cash Management
• Dayforce
• Energy Consumption
• Microsoft 365
• Self-Starter
• Ceridian Dayforce
• Management Reporting
• Expense Reports
• Month-End Closing
• Administrative Functions
• Self-Motivation
• Accounting
• Communication
• Computer Literacy
• English Language
• Glass Production
• Leadership
• Innovation
• Invoicing
• Multitasking
• Purchasing
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Manufacturing
• Payroll Administrative Assistant
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks