Accounts Payable Administrator (3 Month Term)

Job summary

The Accounts Payable Administrator is responsible for resolving invoice discrepancies, reconciling supplier statements, and managing weekly payment runs. They will also audit employee expense reports and ensure accurate data entry into the ERP system.

Job details

NFI is a leading global bus manufacturer of mass mobility solutions under the brands New Flyer® (heavy-duty transit buses), MCI® (motor coaches), Alexander Dennis Limited (single and double-deck buses), Plaxton (motor coaches), ARBOC® (low-floor cutaway and medium-duty buses), and NFI Parts™. NFI currently offers the widest range of sustainable drive systems available, including zero-emission electric (trolley, battery, and fuel cell), natural gas, electric hybrid, and clean diesel. In total, NFI supports its installed base in our buses and coaches around the world. Further information is available at www.nfigroup.com. POSITION GOAL: We are seeking an Accounts Payable Administrator to join our team, responsible for analyzing and resolving invoice issues across multiple ERP systems and AP software, reconciling supplier statements to maintain accurate account balances, and managing the weekly payment run to ensure timely and compliant vendor payments. This role requires strong attention to detail, excellent problem‑solving skills, and the ability to work efficiently in a fast‑paced environment. ESSENTIAL FUNCTIONS: Responsible for resolving invoice discrepancies in various systems i.e. ERPs, AP Automation Tool Analyze workflows in AP Tool and escalate to appropriate stakeholders Reconcile supplier accounts by statements and internal reports Keep an open line of communication with suppliers and internal customers Weekly Payment Run- Checks, Wires, Electronic (ACH, AMEX, EFTs) Audit/Process employee expense reports Key manual payables into ERP system. Accounting/finance related degree or diploma Minimum 2 years accounting experience Detail oriented and analytical skills Advanced skills in Excel Ability to meet deadlines in a fast-paced environment Good computer skills and calculating abilities Working knowledge of Oracle, Microsoft, Outlook Good communication and teamwork skills

What you’ll do

The Accounts Payable Administrator is responsible for resolving invoice discrepancies, reconciling supplier statements, and managing weekly payment runs. They will also audit employee expense reports and ensure accurate data entry into the ERP system.

Requirements

Candidates must have an accounting or finance-related degree or diploma and a minimum of 2 years of relevant experience. Proficiency in Excel and experience with ERP systems like Oracle are required to succeed in this fast-paced environment.

Listed skills

• ERP systems · Preferred
• Payment Processing · Preferred
• Microsoft Excel · Preferred
• Oracle · Preferred
• Microsoft Outlook · Preferred
• Data entry · Preferred
• Attention to detail · Preferred
• Problem solving · Preferred
• Teamwork · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Invoice reconciliation
• ERP systems
• AP automation
• Supplier communication
• Payment processing
• Expense report auditing
• Excel
• Oracle
• Microsoft Outlook
• Data entry
• Analytical skills
• Attention to detail
• Problem-solving
• Teamwork
• Time management
• Natural Gas
• Vendor Payments
• Internal Reporting
• Productivity Improvement
• Workflow Management
• Expense Reports
• Ability To Meet Deadlines
• Audit Processes
• Analytical Skills
• Microsoft Excel
• Accounts Payable
• Accounting
• Accounts Payable Automation
• Communication
• Computer Literacy
• Enterprise Resource Planning
• Finance
• Invoicing
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Manufacturing
• Accounts Payable Administrator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

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