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Job summary

The specialist will manage biweekly payroll for Canadian and U.S. employees while overseeing full-cycle recruitment across the AIL Group of Companies. Additionally, the role involves supporting corporate HR programs, maintaining accurate records, and contributing to continuous process improvement initiatives.

Job details

Cambridge, Ontario | Corporate Human Resources Salary: $67,000–$72,000 per year Employment Type: Full-Time, 2-Year Contract ABOUT AIL Atlantic Industries Limited (AIL) develops innovative engineered infrastructure solutions for the transportation, public works, railway, mining and energy, forestry, and development sectors. ABOUT THE ROLE As a member of the Corporate Human Resources team, the Payroll & Human Resources Specialist supports biweekly payroll for Canadian and U.S. employees, manages recruitment activities across the AIL Group of Companies, and contributes to a variety of corporate HR programs and initiatives. This role is well suited to an organized and detail-oriented HR professional who enjoys balancing payroll administration, recruitment, employee communications, and continuous process improvement. WHAT YOU’LL DO PAYROLL ADMINISTRATION (30%) * Assist with processing accurate and timely biweekly payroll for Canadian and U.S. employees. * Review and validate payroll inputs, employee information, earnings, deductions, and other payroll data. * Maintain accurate employee and payroll records in ADP Workforce Now. * Review payroll outputs, investigate discrepancies, and coordinate corrections when required. * Complete payroll reconciliations and prepare related journal entries. * Support payroll reporting and year-end activities. * Coordinate and administer the annual wage review process. * Respond to employee and manager payroll inquiries professionally and confidentially. * Develop subject-matter expertise in ADP Workforce Now and related HR and payroll systems. * Identify opportunities to improve payroll accuracy, efficiency, reporting, and system workflows. RECRUITMENT AND EMPLOYEE LIFECYCLE (50%) * Manage and continually improve full-cycle recruitment across the AIL Group of Companies. * Partner with hiring managers to understand staffing needs and develop effective recruitment strategies. * Prepare and publish job postings, review applications, coordinate interviews, and support candidate selection. * Maintain accurate candidate and recruitment records within the applicant tracking system. * Coordinate employment offers, pre-employment activities, onboarding, and offboarding processes. * Deliver a professional and positive experience for candidates and new employees. * Support employer-branding and recruitment initiatives across Canada. * Monitor recruitment activity and recommend improvements to hiring processes. HUMAN RESOURCES SUPPORT (20%) * Research available funding opportunities and prepare, submit, and manage funding applications. * Assist with learning and development programs and other employee-development initiatives. * Support the development, review, and implementation of HR policies and procedures. * Coordinate internal employee communications, including digital displays, newsletters, and other company-wide programs. * Maintain accurate and confidential HR records and documentation. * Respond to employee and manager inquiries and direct matters to the appropriate HR team member. * Support additional HR programs, projects, and continuous-improvement initiatives. * Perform other related duties as assigned. WHAT YOU BRING * At least three years of relevant human resources experience. * A degree or diploma in human resources, business administration, payroll, or a related field. * Hands-on experience supporting payroll administration and processing. * Experience using ADP Workforce Now for payroll or HR administration is strongly preferred. * Experience with HR information systems and applicant tracking systems. * A sound understanding of general HR policies, procedures, and employment practices. * Knowledge of applicable employment standards and labour legislation. * Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint. * Excellent written and verbal communication skills. * Strong attention to detail, organization, and time-management skills. * Sound judgment, discretion, and respect for confidential information. * Strong interpersonal, analytical, and problem-solving skills. * The ability to manage competing priorities and work effectively both independently and as part of a team. ASSETS * Experience supporting payroll for employees in both Canada and the United States. * Experience completing payroll reconciliations, journal entries, reporting, or year-end activities. * Certified Human Resources Professional designation. * Payroll Compliance Professional designation or payroll-related education. * Experience supporting recruitment across multiple provinces or business locations. Equivalent combinations of education and relevant experience will be considered. WHY JOIN US * Competitive starting salary and a comprehensive health and dental benefits package. * Company pension plan after one year of service. * Internal career opportunities and an educational reimbursement program. * Monthly employee recognition and rewards program. * A diverse, inclusive, and supportive workplace. * A strong company culture committed to providing a positive work environment. * Continuous coaching, learning, and development opportunities. * Support for work-life balance. * Employee referral bonuses. * Safety footwear allowance. * Additional employee benefits and programs. APPLY Please submit your résumé and cover letter through the AIL careers portal [https://www.ail.ca/careers/]. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted. Atlantic Industries Ltd. is committed to providing a barrier-free work environment in concert with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. As such, Atlantic Industries Ltd. will make accommodation available to applicants with disabilities upon request during the recruitment process.

What you’ll do

The specialist will manage biweekly payroll for Canadian and U.S. employees while overseeing full-cycle recruitment across the AIL Group of Companies. Additionally, the role involves supporting corporate HR programs, maintaining accurate records, and contributing to continuous process improvement initiatives.

Requirements

Candidates must have at least three years of relevant human resources experience and a degree or diploma in a related field. Proficiency in payroll administration, HR information systems, and Microsoft Office is required, along with strong communication and organizational skills.

Benefits

• Health insurance • Dental benefits • Company pension plan • Educational reimbursement program • Employee recognition and rewards program • Employee referral bonuses • Safety footwear allowance

Listed skills

• Time management · Preferred
• ADP Workforce Now · Preferred
• Problem solving · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll administration
• Full-cycle recruitment
• ADP Workforce Now
• Human resources policies
• Employment standards
• Labour legislation
• Microsoft Office
• Payroll reconciliation
• Journal entries
• Candidate onboarding
• Employee communications
• Data entry
• Analytical skills
• Problem-solving
• Time management
• Confidentiality
• Problem Solving
• Information Systems
• Workflow Management
• Training And Development
• Innovation
• Microsoft PowerPoint
• Microsoft Excel
• Continuous Improvement Process
• Detail Oriented
• Business Administration
• Microsoft Outlook
• Employer Branding
• Coaching
• Research
• Time Management
• Balancing (Ledger/Billing)
• Payroll Systems
• Newsletters
• Verbal Communication Skills
• Labor Law
• Applicant Tracking Systems
• Payroll Administration
• Employee Communications
• Learning and Development Programs and Policies
• Recruitment Strategies
• Labor Legislation
• Full-Cycle Recruitment
• Forestry
• Payroll Reporting
• Public Works
• Certified Human Resources Professional

Job areas

• Human Resources
• Finance & Accounting
• Administrative
• Manufacturing
• Engineering
• Human Resources/Payroll Specialist
• Human Resources Specialist
• Personnel and Careers Professionals
• Human Resources Specialists