<h3>Job Description</h3><div>Job Description<div><p>The responsibilities listed represent the initial scope of the role.</p><p>We understand that during the first year, these duties will be transitioned gradually, one by one, with proper training and support provided for each task.</p><p>As employee becomes familiar with our operations, additional responsibilities will be introduced step-by-step, building toward the full scope of the position.</p><p> </p><p><b><strong>Bookkeeper & Maintenance Coordinator Responsibilities:</strong></b></p><p> </p><p><b><strong>Bookkeeping</strong></b></p><ul><li> Accounts Payable with cost allocation</li><li> Process bill payments for vendors, utilities, and service providers accurately and on time.</li><li> Maintain organized documentation for vendor invoices, statements, receipts, and payment confirmations.</li><li> Assist with month-end preparation tasks, including expense reconciliations and allocation</li><li> Support property expense tracking, ensuring expenses are allocated to the correct property, unit, and cost category.</li><li> Communicate with vendors regarding missing invoices, statements, and payment status.</li><li> Maintain vendor profiles (contact info, insurance, EFT détails, etc.).</li><li> Accounts Receivable</li><li> Monitor incoming payments from tenants, owners, or vendors.</li><li> Collections & Follow-up</li></ul><p> </p><p><b><strong>Maintenance Coordination</strong></b></p><p>§ Receive, log, and prioritize maintenance requests from tenants and staff.</p><p>§ Dispatch maintenance requests to appropriate contractors and ensure timely response.</p><p>§ Track the status of each maintenance request from creation to completion, including follow-up with contractors and tenants.</p><p>§ Schedule maintenance appointments, annual inspections, and recurring service visits.</p><p>§ Maintain maintenance logs and contractor contact lists.</p><p>§ Review contractor invoices against work orders for accuracy before submitting to Accounts Payable.</p><p>§ Assist with preparing and updating seasonal inspections schedules.</p><p>§ Communicate updates to tenants regarding work timelines, access arrangements, and completion status.</p><p> </p><p><b><strong>General Administrative</strong></b></p><p>§ Maintain organized digital and physical files, logs, and property records.</p><p>§ Provide customer service to tenants and contractors in a professional and courteous manner.</p><p>§ Ensure confidentiality and accuracy in handling financial and tenant information.</p><p>§ Investigate and resolve discrepancies or missing payments.</p><p> </p><p><b><strong>Skills & Qualifications for Bookkeeper - Property Management</strong></b></p><ul><li>Strong knowledge of accounts receivable (A/R) and accounts payable (A/P) processes</li><li>Experience with bank reconciliations and GL account management</li><li>Proficient in Microsoft Excel and other spreadsheet tools</li><li>Attention to detail and strong numerical accuracy</li><li>Ability to organize and maintain financial records</li><li>Good communication skills for interacting with owners, tenants, and vendors</li><li>Strong time management and ability to meet deadlines</li><li>Problem-solving skills to identify and correct errors in financial records</li><li>Ability to work independently and as part of a small team</li><li>Experience with Yardi is an asset</li><li>Experience with QuickBooks (QB) is an asset</li></ul></div>Company Description<div>Management of both commercial and residential properties on behalf of owners</div></div><h3>Company Description</h3><div>Management of both commercial and residential properties on behalf of owners</div>