Position Information

Position Title

Finance & Administration Clerk

Research Project

Department/Unit

Dalplex

Location

Halifax, Nova Scotia, Canada

Posting Number

S147-26

Employee Group

NSGEU Local 77

Position Type

Regular, On-Going

Duration of Contract (if applicable)

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0

Salary

$21.36 - $26.94 per hour ($36,095 - $45,526 per annum, 32.5 hours per week)

Classification

C4

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Athletics and Recreation takes a holistic approach to enhancing the Dalhousie experience by creating and sharing ways to engage and connect students through physical activity and wellness, and to contribute to student success. Reporting to the Manager, Finance & Administration, the Finance and Administration Clerkperforms daily financial activities for Athletics & Recreation, including purchase requisitions, travel claims, and general reimbursement.

Key Responsibilities

• Manage the flow and tracking of all accounts payable items and checks for accuracy of all incoming accounts payable items on a daily basis as required including invoices, travel claims, cheque requisitions, purchase requisitions according to established University financial policies, as appropriate.

• Reconcile processed travel claims, journal entries, invoices and cheque requisitions by verifying entries and comparing transactions against the General Ledgers posted each month.

• Maintain the Fusion database, runs reports for staff, create/maintain products, create invoices, etc.

• Serve as the first point of contact for the finance area in Dalplex: respond to general inquiries and redirect questions as needed.

• Perform general office duties, maintains files, handles couriered packages, order office supplies, etc.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

• Business administration diploma with two to three years’ experience in bookkeeping/financial administration experience (or an equivalent combination of education and experience).

• Excellent organization, prioritization and time management skills are vital to meet deadlines in a fast-paced environment.

• Proficiency in MS Office Suite (Excel, Word).

• Excellent interpersonal skills.

• Attention to detail and problem-solving skills.

• Ability to handle sensitive and confidential information.

Assets

• Experience working in Accounts Payable in the non-profit or higher education sectors.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

• Respect & Inclusion

• Adaptability

• Knowledge & Thinking Skills

• Communication

• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.

Posting Detail Information

Number of Vacancies

1

Open Date

05/19/2026

Close Date

06/02/2026

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/21084