Accounts Payable Speicialist
Top Benefits
About the role
COMPANY OVERVIEW: Prollenium Medical Technologies Inc. is a fast-growing Canadian developer, manufacturer, and international distributor of premium hyaluronic acid (HA) dermal fillers and cosmetic products. We are proud to address all of our client's needs through streamlined innovation. Prollenium is able to ensure a continual flow of creation, unique ideas, and a steady pipeline of new and exciting products that provide safe and effective results. With regulatory approvals from the US FDA and Health Canada, Prollenium has sold over 5 million syringes from its Revanesse® product line across more than 80+ countries worldwide. Prollenium was the first manufacturer of hyaluronic acid dermal fillers in North America. Join our dedication to innovation. Prollenium provides competitive compensation, benefits, and development opportunities.
JOB SUMMARY: We are seeking an Accounts Payable Specialist to support our finance team with a primary focus on employee expense reviews, corporate credit card program management, and oversight of recurring payments and utilities. This role is critical in ensuring accurate, timely, and compliant processing while maintaining strong internal controls across multiple entities. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment with high transaction volumes.
MAJOR RESPONSIBILITIES: Review and process employee expense reports in accordance with company policies, ensuring accuracy, completeness, and proper approvals Administer and reconcile corporate credit card programs, including monthly statement reviews, transaction validation, and cardholder support Monitor and manage recurring payments, including utilities, leases, subscriptions, and other vendor contracts Ensure timely and accurate processing of vendor invoices with appropriate coding and documentation Prepare and execute payment runs (EFT, wire, cheque, etc.) as required Reconcile credit card accounts, expense accounts, and key AP balances to the general ledger Investigate and resolve discrepancies related to expenses, credit card transactions, and vendor invoices Maintain vendor records, including banking details and payment terms Respond to internal and external inquiries (employees, vendors) in a timely and professional manner Support month-end close activities, including accruals and reconciliations related to expenses and AP Ensure compliance with company policies, internal controls, and audit requirements Identify opportunities to improve processes, controls, and efficiency within the AP function
MINIMUM QUALIFICATIONS: Technical Knowledge/Experience 2–5+ years of experience in accounts payable or a similar finance role Strong experience with employee expense processing and corporate credit card programs is highly preferred Experience managing recurring payments, utilities, or lease-related invoices is an asset High attention to detail and strong organizational skills Ability to manage high volumes and meet deadlines in a fast-paced environment Strong communication skills and ability to work cross-functionally Proficiency in Excel and familiarity with ERP systems Nice to Have Experience supporting multi-entity or cross-border operations Exposure to audit processes and internal controls Familiarity with indirect tax (GST/HST/VAT) basics
Behavioral Demonstrated ability to apply the following behavioral competencies on the job: Communication: Ability to effectively verbally communicate information Attentiveness: Ability to listen carefully and interpret information Planning and organizing: Managing multiple priorities and projects Teamwork: Working effectively and productively with others in a service role Decision Making: Utilizing effective processes to make decisions Accuracy: Ability to self-check work and have good attention to detail
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Accounts Payable Speicialist
Top Benefits
About the role
COMPANY OVERVIEW: Prollenium Medical Technologies Inc. is a fast-growing Canadian developer, manufacturer, and international distributor of premium hyaluronic acid (HA) dermal fillers and cosmetic products. We are proud to address all of our client's needs through streamlined innovation. Prollenium is able to ensure a continual flow of creation, unique ideas, and a steady pipeline of new and exciting products that provide safe and effective results. With regulatory approvals from the US FDA and Health Canada, Prollenium has sold over 5 million syringes from its Revanesse® product line across more than 80+ countries worldwide. Prollenium was the first manufacturer of hyaluronic acid dermal fillers in North America. Join our dedication to innovation. Prollenium provides competitive compensation, benefits, and development opportunities.
JOB SUMMARY: We are seeking an Accounts Payable Specialist to support our finance team with a primary focus on employee expense reviews, corporate credit card program management, and oversight of recurring payments and utilities. This role is critical in ensuring accurate, timely, and compliant processing while maintaining strong internal controls across multiple entities. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment with high transaction volumes.
MAJOR RESPONSIBILITIES: Review and process employee expense reports in accordance with company policies, ensuring accuracy, completeness, and proper approvals Administer and reconcile corporate credit card programs, including monthly statement reviews, transaction validation, and cardholder support Monitor and manage recurring payments, including utilities, leases, subscriptions, and other vendor contracts Ensure timely and accurate processing of vendor invoices with appropriate coding and documentation Prepare and execute payment runs (EFT, wire, cheque, etc.) as required Reconcile credit card accounts, expense accounts, and key AP balances to the general ledger Investigate and resolve discrepancies related to expenses, credit card transactions, and vendor invoices Maintain vendor records, including banking details and payment terms Respond to internal and external inquiries (employees, vendors) in a timely and professional manner Support month-end close activities, including accruals and reconciliations related to expenses and AP Ensure compliance with company policies, internal controls, and audit requirements Identify opportunities to improve processes, controls, and efficiency within the AP function
MINIMUM QUALIFICATIONS: Technical Knowledge/Experience 2–5+ years of experience in accounts payable or a similar finance role Strong experience with employee expense processing and corporate credit card programs is highly preferred Experience managing recurring payments, utilities, or lease-related invoices is an asset High attention to detail and strong organizational skills Ability to manage high volumes and meet deadlines in a fast-paced environment Strong communication skills and ability to work cross-functionally Proficiency in Excel and familiarity with ERP systems Nice to Have Experience supporting multi-entity or cross-border operations Exposure to audit processes and internal controls Familiarity with indirect tax (GST/HST/VAT) basics
Behavioral Demonstrated ability to apply the following behavioral competencies on the job: Communication: Ability to effectively verbally communicate information Attentiveness: Ability to listen carefully and interpret information Planning and organizing: Managing multiple priorities and projects Teamwork: Working effectively and productively with others in a service role Decision Making: Utilizing effective processes to make decisions Accuracy: Ability to self-check work and have good attention to detail