Contract Duration: 6 months | Possibility for an extension, or conversion to a full-time employee Location: In office 4 -5 in week | Toronto Downtown

What are the hours of work: 8 – 4:30pm

Will overtime be required (Y/N): If yes, please provide forecasted overtime: Potentially, depending on hours of executive

Daily Responsibilities: Calendar & Meeting Management · Master complex, overlapping calendar management across global time zones, identifying optimal scheduling windows and preventing conflicts before they arise · Coordinate senior-level meetings with precision, managing all logistics including venue selection, technology setup, catering, and contingency planning · Develop and maintain scheduling systems that account for executive preferences, personal considerations, and business priorities · Proactively identify and resolve scheduling conflicts, travel delays, and logistical obstacles

Travel & Expense Operations · Execute seamless domestic and international travel arrangements, managing complex itineraries, visa requirements, and logistical coordination · Oversee corporate expense management, including card reconciliation, compliance verification, and reporting · Anticipate travel needs and build contingency plans for potential disruptions · Maintain detailed travel protocols and vendor relationships to ensure efficiency and cost-effectiveness

Information Management · Maintain information aligned with bank's data governance standards, implementing meticulous handling protocols and access controls that comply with regulatory requirements, information security policies, and confidentiality frameworks · Ensure all executive communications, financial data, and strategic documents are stored, organized, and managed in accordance with bank's data classification standards and audit requirements.

Communications and Stakeholder Engagement · Filter and prioritize incoming communications with appropriate judgment, routing inquiries efficiently and escalating appropriately · Maintain communication protocols that protect confidentiality while ensuring critical information reaches decision-makers What program/technology/software knowledge is essential for this role? Describe in what capacity the selected candidate will be using it: · Advanced proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) · Strong technology acumen with ability to quickly learn new systems and tools Must-have Skills/Experiences and/or Education, certifications, qualifications, designations: · 10+ years of executive-level administrative experience · Advanced proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) · Strong technology acumen with ability to quickly learn new systems and tools · Demonstrated ability to manage confidential information with sound judgment · Exceptional verbal and written communication skills across organizational levels Nice-to-have Skills/Experience and/or Education, certifications, qualifications, designations: · Banking or financial services sector knowledge · Exposure to complex, matrixed organizational structures · Global business or cross-functional operations experience · Experience with enterprise collaboration platforms, scheduling tools, and business applications