About Us ExcelSense Technologies Corp. develops patented self-cleaning optical devices that improve the safety and efficiency of industrial operations. Designed to operate maintenance-free throughout their service life, our products help customers reduce downtime and maintain reliable performance in harsh environments. We are a growing Canadian manufacturer focused on innovative engineering, operational excellence, and delivering durable, low-maintenance optical solutions for customers worldwide.

Position Overview The Junior Buyer supports the reliable, timely, and cost-effective procurement of mechanical, electronic, optical, packaging, and indirect materials used in the company's products and operations. Working closely with the Senior Buyer / Planner, Engineering, Production, Quality, Finance, Receiving, and external suppliers, the Junior Buyer is responsible for executing day-to-day purchasing activities, including sourcing, issuing and managing purchase orders, tracking deliveries, maintaining accurate procurement records, resolving order discrepancies, expediting materials, and supporting inventory replenishment to ensure uninterrupted production. This is an execution-focused development role that follows established purchasing plans, policies, and procedures while exercising sound judgment in recommending actions and escalating exceptions when required. The Junior Buyer supports supplier performance, cost-reduction initiatives, and continuous improvement efforts while collaborating across departments to maintain material availability, data accuracy, and compliance with company standards. The Senior Buyer / Planner retains responsibility for material planning strategy, safety stock, supplier selection, major commercial negotiations, and long-term sourcing decisions.

Key Responsibilities

Purchasing & Order Management Review purchase requisitions and convert them into Purchase Orders (POs) within the ERP system in compliance with Standard Purchasing Guidelines Verify that purchase orders reference the correct part number, drawing or specification revision, quantity, price, delivery terms, shipping instructions and required documentation Issue RFQs for new or changed components, compare pricing, lead times, tooling, minimum order quantities and commercial terms, and prepare recommendations for review Execute purchasing actions based on approved Material Requirements Planning (MRP) recommendations, established Reorder Points (ROP), Kanban triggers and current stock levels Review MRP exceptions and material requirements, prepare purchase recommendations and escalate concerns involving safety stock, minimum order quantities, order multiples, excess inventory or unusual lead-time risk to the Senior Buyer / Planner Manage replenishment of approved shop-floor stock and consumables through established Kanban pull systems, escalating recurring shortages or unsuitable trigger quantities Monitor material availability against the MPS, maintain the shortage list and escalate risks to the Senior Buyer/Planner Manage indirect procurement for facility supplies, administrative items and miscellaneous operational purchases within approved spending limits and authorization requirements

Vendor Coordination & Expediting Send purchase orders to suppliers and obtain written acknowledgements confirming part number, revision, quantity, price and committed delivery date Track open orders and actively follow up with vendors regarding delays, lead times, or backorders Track inbound freight and international shipments, working with freight forwarders or couriers to prevent customs delays Act as the first point of contact for supplier-related shipping discrepancies, missing items, incorrect quantities, documentation issues or damaged deliveries Coordinate supplier returns for non-confirming or defective material as per final disposition decision by Quality Team Support supplier performance reporting, including on-time delivery, acknowledgement timeliness, responsiveness and recurring delivery issues

Cross-Functional Collaboration Monitor material availability against the Master Production Schedule and maintain a clear shortage and risk list for review with the Senior Buyer / Planner Communicate confirmed supply changes, shortages and recovery dates to Production and Planning, and promptly escalate risks that could affect customer or production commitments Assist with purchasing activities related to Engineering Change Requests (ECRs)

Administrative & Data Entry Maintain accurate supplier and purchasing master data, including supplier part numbers, approved pricing, lead times, minimum order quantities, order multiples, Incoterms and payment terms Work with Accounts Payable and Receiving to resolve invoice discrepancies and support accurate three-way matching of purchase order, receipt and invoice Assist with periodic cycle counts and physical inventory counts, investigate purchasing-related discrepancies and support reconciliation Maintain orderly purchasing records and supplier correspondence in accordance with company document-control practices

Customer Order Entry Support (Short- to Mid-Term Transitional Responsibility) Enter customer sales orders accurately in the ERP system using approved pricing, quantities, terms and customer information Coordinate with Sales and the Production Planner to align requested and achievable delivery dates, and escalate conflicts or material constraints before confirmation Send order acknowledgements using delivery dates approved by Sales and the Production Planner Maintain accurate order notes and promptly communicate approved changes to the relevant internal stakeholders

Qualifications & Requirements

Experience and Education One to two years of experience in purchasing, procurement, material coordination, or supply chain administration, preferably in a manufacturing or hardware environment. Diploma, certificate, or degree in Supply Chain Management, Business Administration, or a related field, or an equivalent combination of education and relevant experience. ASCM / APICS coursework or progress toward a related certification is considered an asset.

Technical and Systems Skills Working knowledge of Bills of Materials (BOMs), MRP, reorder points, purchasing lead times, and basic inventory replenishment concepts. Experience creating and managing purchase orders within an ERP or MRP system. Ability to work accurately with technical part numbers, revisions, engineering drawings, specifications, and supplier documentation. Proficiency in Microsoft Excel, including filtering, sorting, XLOOKUP, VLOOKUP, pivot tables, and basic data analysis. Experience purchasing PCBAs, CNC-machined parts, motors, optical components, cable assemblies, or other custom-manufactured parts is an asset. Exposure to international freight, customs documentation, or supplier returns is an asset. Core Competencies High attention to detail and a disciplined approach to data accuracy. Strong written and verbal communication skills with suppliers and internal stakeholders. Persistence and professionalism when following up on overdue orders or incomplete supplier commitments. Ability to prioritize multiple open orders and changing requirements in a fast-paced environment. Sound judgment regarding when to take action, seek approval, or escalate risks. Collaborative, dependable, and eager to learn within a growing manufacturing organization.

What We Offer A hands-on opportunity to build practical experience across purchasing, supplier management, material planning, engineering changes and manufacturing operations. Direct coaching and development from the Senior Buyer / Planner, with opportunities to grow into a Buyer or Buyer / Planner role as experience and business needs evolve. A collaborative environment with close exposure to Engineering, Production, Quality, Finance, and Operations. Base salary: CAD $52,000 to $60,000 per year, depending on qualifications, relevant experience, and internal equity