Bookkeeper / Accounting Administrator

Location: On-Site Initially (Potential for Hybrid Work After Probation)

Employment Type: Full-Time or Part-Time (Depending on Candidate and Business

Needs)

Position Overview

We are seeking a highly organized and detail-oriented Bookkeeper / Accounting

Administrator to support a group of small businesses owned by the same entrepreneur.

The businesses operate in different industries but share common ownership and

financial oversight.

This role is ideal for someone who enjoys variety, can manage multiple sets of books

simultaneously, and takes pride in maintaining accurate and timely financial records.

The successful candidate will work on-site during the initial training and onboarding

period to gain a thorough understanding of the businesses and internal processes. After

approximately three to six months, there may be an opportunity to transition to a hybrid

work arrangement based on performance and operational needs.

Key Responsibilities

Bookkeeping and Accounting

? Maintain accurate financial records for multiple companies.

? Record accounts payable and accounts receivable transactions.

? Perform bank and credit card reconciliations.

? Prepare and post journal entries.

? Process payroll and related remittances.

? Prepare HST/GST filings and other government remittances.

? Track intercompany transactions and balances.

? Maintain fixed asset schedules.

? Assist with month-end and year-end closing procedures.

? Prepare supporting schedules for external accountants.

Administrative and Reporting Duties

? Organize and maintain accounting files and documentation.

? Monitor cash balances and assist with cash flow tracking.

? Prepare routine management reports and summaries.

? Follow up on outstanding receivables and vendor inquiries.

? Assist in implementing and improving accounting procedures.

Collaboration

? Work closely with the business owner and external Fractional CFO.

? Coordinate with external accountants and payroll providers as required.

? Support special projects and ad hoc financial analysis.

Qualifications

? Diploma or certificate in Accounting, Bookkeeping, or Business Administration.

? Minimum 3 years of bookkeeping experience, preferably with multiple companies

or entities.

? Strong knowledge of Canadian accounting practices and payroll requirements.

? Experience with accounting software such as QuickBooks Online, QuickBooks

Desktop, or Xero.

? Proficiency in Microsoft Excel and Apple.

? Experience with payroll software such as QB is an asset

? Excellent organizational skills and attention to detail.

? Ability to prioritize tasks and manage deadlines across multiple businesses.

? Strong communication skills and a high level of confidentiality.

Personal Attributes

? Trustworthy and dependable.

? Self-motivated and proactive.

? Comfortable working in a fast-paced entrepreneurial environment.

? Able to adapt to changing priorities.

? Problem-solver with a continuous improvement mindset.

Work Arrangement

? Initial Period: Full-time on-site for training and onboarding.

? After Probation (3?6 Months): Opportunity for a hybrid work arrangement

based on demonstrated performance and business requirements.

Compensation

? Competitive salary based on experience and qualifications.

? Flexible work arrangements after successful onboarding.

? Opportunity to work closely with ownership and gain exposure to multiple

businesses and industries.

Why Join Us?

This role offers the opportunity to become a trusted member of a growing

entrepreneurial organization. You will gain exposure to several businesses, work directly

with ownership, and play a key role in ensuring strong financial operations across the

group.

Pay: $16.00-$23.00 per hour

Benefits:

• Casual dress
• Flexible schedule
• On-site parking
• Work from home

Work Location: In person