Description

The Company

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, career training, and support for continued professional development.

Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential.

Job Responsibilities
Reporting to the Accounts Payable Supervisor, the Accounts Payable Associate is responsible for supporting the accounts payable process for our clients in accordance with organizational policies and procedures.

Specific accounts payable responsibilities include:

• Facilitate regular cheque runs inclusive of printing, sorting, and mailing out cheques

• Ensure cheques are delivered according to the delivery instructions and coordinate couriers and pick-ups as required

• Download, manage, and track utility invoices to ensure timely payment and processing of utility payments

• Process high volume of invoices with precision and focused attention to detail

• Code and approve utility invoices with tight due dates and ensure timely payments are made

• Analyze, research, and resolve accounts with issues

• Administration of electronic invoice processing platform as needed

• Manage and update vendor information as required

• Process void cheque requests which may involve placing stop payments via an online banking platform

• Manage and execute other monthly accounts payable processes including monthly recurring payables and post-dated cheques

• Answer vendor, strata/property manager, and property accountant inquiries promptly

The successful candidate works well with Supervisors, Managers, Colleagues and Clients by:

• Being well organized, resourceful and being able to meet deadlines

• Possessing excellent analytical skills and having keen eye for attention to detail

• Possess a strong command of the English language and verbal and written communication skills

• Demonstrating a high level of customer service

• Having the ability to multi-task and thriving in a fast-paced environment

Exercising care and respect by:

• Being a team player

• Being able to take direction and completing work within assigned timelines

• Being able to maintain cordial and professional relationships with internal and external contacts

This role involves accuracy, ability to do high volume data entry and speed. The role is well suited for people with excellent clerical and customer service skills.

Salary Range:
$43,000,00-$46,000.00

Additional Duties & Responsibilities

• Practice and adhere to FirstService Residential Global Service Standards.

• Conduct business at all times with the highest standards of personal, professional and ethical conduct.

• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.

• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.

• Ensure all safety precautions are followed while performing the work.

• Follow all policies and Standard Operating Procedures as instructed by Management.

• Perform any range of special projects, tasks and other related duties as assigned.

• Displaying Confidentiality, Respect and Loyalty.

Skills & Qualifications
A minimum one year experience in a high volume, numeric typing position. In addition, the successful candidate will possess:

• Basic knowledge in Accounting Fundamentals – Accounts Payable Cycle

• Strong technology skills with an aptitude to adapt to and learn new softwares

• Excellent communication skills, interpersonal skills, and multitasking skills

• Ability to work independently and within a team environment

• Capability to manage numerous guidelines and procedures

• Excellent organizational skills, attention to detail and ability to meet deadlines

• Excellent computer skills, experience with accounting software, Microsoft Excel and Word

Knowledge & Proficiencies

• Strong accuracy and numeric typing speed

• Strong communication and customer service skills.

• Advanced computer skills and the ability to train others in system usage are assets.

• Strong written and oral communications skills

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.