Top Benefits
About the role
About The Company
Westlock Motors is a reputable, family-owned automotive dealership with a rich history of serving the community for over 25 years. Committed to delivering exceptional customer service and maintaining strong community ties, Westlock Motors has established itself as a trusted name in the automotive industry. The dealership prides itself on creating a welcoming environment for both customers and employees, fostering a culture of teamwork, integrity, and continuous growth. With a focus on innovation and excellence, Westlock Motors offers a comprehensive range of services, including new and used vehicle sales, maintenance, and repair services, all supported by a dedicated team of professionals.
About The Role
The Administrative Assistant at Westlock Motors plays a vital role in ensuring the smooth operation of the dealership. This position involves providing outstanding customer service as the first point of contact for visitors and callers, managing administrative tasks, and supporting the dealership’s accounting functions. The successful candidate will be responsible for greeting customers, directing inquiries to the appropriate departments, and handling various clerical duties to support daily operations. Additionally, this role requires handling accounting responsibilities such as processing accounts payable and receivable, reconciling bank statements, and assisting with financial reporting. The role offers a full-time schedule, Monday through Friday, with a competitive hourly wage ranging from $20.00 to $25.00 based on experience.
Qualifications
The ideal candidate will possess a minimum of 2-3 years of experience in an administrative or reception role, preferably with a background in accounting or bookkeeping. Strong communication skills, both verbal and written, are essential to provide excellent customer service and foster positive relationships. The candidate should demonstrate a professional, upbeat attitude and the ability to make a positive first impression. Proficiency in computer applications, especially Microsoft Office Suite, is required, along with a basic understanding of accounting principles. The ability to multitask effectively, remain calm under pressure, and work independently or as part of a team are critical attributes. Prior experience with accounting software or dealership management systems will be considered an asset.
Responsibilities
Greet customers warmly and professionally, assessing their needs and directing them to the appropriate department or staff member. Answer incoming phone calls promptly, providing accurate information and routing calls as necessary. Perform accounting duties including processing accounts payable and receivable, cash transactions, and bank deposits. Reconcile bank statements and maintain accurate financial records to support month-end closing and reporting processes. Assist with month-end financial procedures, ensuring compliance and accuracy in reporting. Manage inbound and outbound mail, ensuring timely processing and distribution. Provide administrative support across various dealership functions, including data entry, filing, and document management. Support team members with special projects and other duties as assigned to ensure operational efficiency.
Benefits
Westlock Motors offers a comprehensive benefits package designed to support employee well-being and professional growth. Benefits include industry-leading health and dental plans with employer-matching RRSP contributions, ensuring financial security and health coverage. Employees enjoy a vibrant work environment that emphasizes community engagement through regular company gatherings such as BBQs, camping trips, and golf events. The dealership provides ongoing training and development opportunities to enhance skills and career advancement. Employees are also eligible for a travel reward program after five years of service, allowing for travel experiences at no cost. Additionally, the dealership offers a group-wide employee pricing discount on vehicles and parts, along with other exclusive perks designed to foster a positive and rewarding workplace experience.
Equal Opportunity
Westlock Motors is an equal opportunity employer committed to fostering an inclusive and diverse workforce. We welcome applications from all qualified individuals regardless of race, gender, age, disability, sexual orientation, or background. Our goal is to create a workplace where everyone feels valued, respected, and empowered to contribute to our continued success. We believe that diversity enriches our team and enhances our ability to serve our community effectively.
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Top Benefits
About the role
About The Company
Westlock Motors is a reputable, family-owned automotive dealership with a rich history of serving the community for over 25 years. Committed to delivering exceptional customer service and maintaining strong community ties, Westlock Motors has established itself as a trusted name in the automotive industry. The dealership prides itself on creating a welcoming environment for both customers and employees, fostering a culture of teamwork, integrity, and continuous growth. With a focus on innovation and excellence, Westlock Motors offers a comprehensive range of services, including new and used vehicle sales, maintenance, and repair services, all supported by a dedicated team of professionals.
About The Role
The Administrative Assistant at Westlock Motors plays a vital role in ensuring the smooth operation of the dealership. This position involves providing outstanding customer service as the first point of contact for visitors and callers, managing administrative tasks, and supporting the dealership’s accounting functions. The successful candidate will be responsible for greeting customers, directing inquiries to the appropriate departments, and handling various clerical duties to support daily operations. Additionally, this role requires handling accounting responsibilities such as processing accounts payable and receivable, reconciling bank statements, and assisting with financial reporting. The role offers a full-time schedule, Monday through Friday, with a competitive hourly wage ranging from $20.00 to $25.00 based on experience.
Qualifications
The ideal candidate will possess a minimum of 2-3 years of experience in an administrative or reception role, preferably with a background in accounting or bookkeeping. Strong communication skills, both verbal and written, are essential to provide excellent customer service and foster positive relationships. The candidate should demonstrate a professional, upbeat attitude and the ability to make a positive first impression. Proficiency in computer applications, especially Microsoft Office Suite, is required, along with a basic understanding of accounting principles. The ability to multitask effectively, remain calm under pressure, and work independently or as part of a team are critical attributes. Prior experience with accounting software or dealership management systems will be considered an asset.
Responsibilities
Greet customers warmly and professionally, assessing their needs and directing them to the appropriate department or staff member. Answer incoming phone calls promptly, providing accurate information and routing calls as necessary. Perform accounting duties including processing accounts payable and receivable, cash transactions, and bank deposits. Reconcile bank statements and maintain accurate financial records to support month-end closing and reporting processes. Assist with month-end financial procedures, ensuring compliance and accuracy in reporting. Manage inbound and outbound mail, ensuring timely processing and distribution. Provide administrative support across various dealership functions, including data entry, filing, and document management. Support team members with special projects and other duties as assigned to ensure operational efficiency.
Benefits
Westlock Motors offers a comprehensive benefits package designed to support employee well-being and professional growth. Benefits include industry-leading health and dental plans with employer-matching RRSP contributions, ensuring financial security and health coverage. Employees enjoy a vibrant work environment that emphasizes community engagement through regular company gatherings such as BBQs, camping trips, and golf events. The dealership provides ongoing training and development opportunities to enhance skills and career advancement. Employees are also eligible for a travel reward program after five years of service, allowing for travel experiences at no cost. Additionally, the dealership offers a group-wide employee pricing discount on vehicles and parts, along with other exclusive perks designed to foster a positive and rewarding workplace experience.
Equal Opportunity
Westlock Motors is an equal opportunity employer committed to fostering an inclusive and diverse workforce. We welcome applications from all qualified individuals regardless of race, gender, age, disability, sexual orientation, or background. Our goal is to create a workplace where everyone feels valued, respected, and empowered to contribute to our continued success. We believe that diversity enriches our team and enhances our ability to serve our community effectively.