Accounts Payable Specialist

Job summary

The Accounts Payable Specialist will manage a vendor portfolio, including processing invoices, resolving discrepancies, and executing payments. They will also maintain accurate vendor files and support internal financial operations through effective communication and reconciliation.

Job details

Our client is seeking a detail-oriented and proactive Accounts Payable Specialist to join their team on an 12-month contract, with the possibility of rolling-over to a permanent position. This role is ideal for someone who can confidently take ownership of their assigned vendor portfolio and manage the full accounts payable process from beginning to end. The successful candidate will be expected to manage vendor relationships independently, including receiving and processing invoices, resolving discrepancies, responding to vendor inquiries, completing cheque runs, reviewing statements, and ensuring payments are completed accurately and on time. You’ll play a key role in supporting smooth financial operations while maintaining strong relationships with vendors and internal teams. What You’ll Be Doing Vendor Management & Accounts Payable Ownership Manage your own assigned vendors from invoice receipt through to payment completion Receive, review, and process vendor invoices, ensuring accuracy in pricing, quantities, and purchase order matching Investigate and resolve invoice discrepancies directly with vendors and internal departments Respond to vendor inquiries promptly, professionally, and with a strong sense of ownership Review vendor statements, reconcile accounts, and follow up on outstanding items Maintain strong working relationships with vendors through clear communication and timely issue resolution Accounts Payable Processing & Operations Process and match vendor invoices against purchase orders and receiving documentation Prepare and execute weekly cheque runs and EFT payments Ensure payments are completed in accordance with vendor terms and discount windows Maintain accurate and organized vendor files and supporting documentation Review, investigate, and follow up on aging or outstanding purchase orders Ensure AP records meet internal controls and external reporting requirements Internal Support & Issue Resolution Work closely with internal departments to obtain approvals and resolve outstanding AP issues Proactively identify payment, invoice, or statement discrepancies before they become overdue Support continuous improvement of AP processes and workflows Assist with ad hoc finance tasks and projects as required What We’re Looking For Skills & Qualifications Strong understanding of full-cycle accounts payable processes Proven ability to manage vendor accounts independently and follow issues through to resolution Excellent attention to detail and accuracy in high-volume environments Strong problem-solving skills and ability to adapt in a fast-paced setting Clear and professional communication skills, both written and verbal Highly organized with the ability to manage multiple priorities and deadlines Proficiency in Microsoft Office, including Excel, Word, and Outlook Experience with Infor SX.e or a similar ERP system is considered an asset Experience & Education 5+ years of experience in full-cycle accounts payable, ideally in a high-volume environment Post-secondary education in Accounting, Bookkeeping, or a related field is preferred Ideal Candidate The ideal candidate is someone who does not simply process invoices, but truly owns the vendor relationship. They are comfortable managing their vendors, following up on discrepancies, keeping statements clean, responding to inquiries, and ensuring cheque runs and payments are handled accurately and on time.

What you’ll do

The Accounts Payable Specialist will manage a vendor portfolio, including processing invoices, resolving discrepancies, and executing payments. They will also maintain accurate vendor files and support internal financial operations through effective communication and reconciliation.

Requirements

Candidates must have 5+ years of full-cycle accounts payable experience and strong proficiency in Microsoft Office and ERP systems. A post-secondary education in Accounting or Bookkeeping is preferred.

Listed skills

• ERP systems · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Vendor management
• Invoice processing
• Reconciliation
• Dispute resolution
• Purchase order matching
• Cheque runs
• EFT payments
• Financial operations
• Microsoft Office
• Excel
• Word
• Outlook
• Infor SX.e
• ERP systems
• Attention to detail

Job areas

• Finance & Accounting
• Administrative