Accounts Payable / Accounts Receivable Coordinator

Job summary

Process supplier invoices, vendor payments, customer invoices, receipts, expense reports, and account adjustments while maintaining accurate financial records. Reconcile accounts, investigate discrepancies, follow up on overdue balances, support audits and other departments, and provide backup for Order Desk processes.

Job details

Position Overview Henry of Pelham Family Estate Winery is seeking a highly organized, self-motivated and detail-oriented Accounts Payable / Accounts Receivable Coordinator to join our Finance team. This position is responsible for supporting the day-to-day accounting operations of the winery, with a primary focus on accounts payable, accounts receivable, payment processing, account reconciliations and maintaining accurate financial records. The successful candidate will be someone who takes initiative, works well independently and enjoys being part of a collaborative team. This role requires strong organizational and communication skills, excellent attention to detail and the ability to manage multiple priorities and deadlines. Key Responsibilities: Accounts Payable · Process supplier invoices accurately and in a timely manner. · Review invoices for appropriate documentation, approvals and account coding. · Match invoices to purchase orders and supporting documentation where applicable. · Prepare and process vendor payments according to established payment schedules. · Maintain accurate and up-to-date vendor records. · Reconcile supplier statements and investigate discrepancies. · Respond to vendor inquiries professionally and promptly. · Process employee expense reports. · Maintain organized accounting records and supporting documentation. Accounts Receivable · Prepare and process customer invoices, credit notes and account adjustments. · Record and apply customer payments accurately. · Monitor accounts receivable aging and follow up on overdue accounts. · Communicate professionally with customers regarding outstanding balances and payment inquiries. · Investigate and resolve account discrepancies, deductions and short payments. · Maintain accurate customer account information. · Assist with new customer account setup and credit applications. · Prepare accounts receivable and aging reports for management. Accounting & Administrative Support · Maintain accurate and organized financial records. · Assist with external audit requests and preparation of supporting documentation. · Work closely with other departments to resolve accounting and administrative issues. · Identify opportunities to improve accounting processes, organization and efficiency. · Provide general accounting and administrative support to the Finance team. · Learn the Order Desk processes, this role is the back up Qualifications & Experience · Previous experience in Accounts Payable, Accounts Receivable, bookkeeping or a similar accounting role. · Post-secondary education in Accounting, Finance, Business Administration or a related field is preferred. · Strong proficiency in Microsoft Office, particularly Microsoft Excel, Outlook and Word. · Experience with Sage 300 software is considered an asset. · Strong numerical skills with a high degree of accuracy and attention to detail. · Excellent organizational and time-management skills. · Ability to prioritize multiple responsibilities and meet deadlines. · Strong written and verbal communication skills. · Ability to work both independently and collaboratively as part of a team. · Ability to maintain confidentiality when working with sensitive financial and business information. What We're Looking For Our ideal candidate is someone who is: Self-Motivated – Takes ownership of their responsibilities, shows initiative and is comfortable working independently. Highly Organized – Able to effectively manage multiple tasks, deadlines, transactions and priorities. Detail-Oriented – Understands the importance of accuracy and takes pride in producing complete and reliable work. Dependable – Consistently follows through on commitments and meets deadlines. A Strong Communicator – Communicates clearly, professionally and respectfully with customers, suppliers and coworkers. A Team Player – Enjoys working collaboratively and building positive working relationships across the organization. Adaptable – Comfortable working in a dynamic environment and able to adjust as priorities and business needs change. Problem-Solver – Takes initiative to investigate discrepancies, identify issues and find practical solutions. About Henry of Pelham Henry of Pelham Family Estate Winery is a family-owned winery located in Niagara's Short Hills Bench. Our team is committed to producing quality wines while maintaining the values, relationships and attention to detail that come with being a family-owned business. We offer a collaborative working environment where employees have the opportunity to contribute to the continued success of one of Niagara's established family wineries. Accessibility Henry of Pelham Family Estate Winery is committed to providing an inclusive and accessible workplace. Accommodations are available throughout the recruitment process for applicants with disabilities in accordance with applicable Ontario legislation.

What you’ll do

Process supplier invoices, vendor payments, customer invoices, receipts, expense reports, and account adjustments while maintaining accurate financial records. Reconcile accounts, investigate discrepancies, follow up on overdue balances, support audits and other departments, and provide backup for Order Desk processes.

Requirements

Previous experience in accounts payable, accounts receivable, bookkeeping, or a similar accounting role is required; post-secondary education in accounting, finance, business administration, or a related field is preferred. Candidates should be proficient in Microsoft Office, have strong numerical accuracy and organizational skills, communicate effectively, protect confidential information, and work independently and collaboratively; Sage 300 experience is an asset.

Listed skills

• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Communication · Preferred
• Microsoft Word · Preferred
• Payment Processing · Preferred
• Aging analysis · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Accounts Receivable
• Invoice Processing
• Payment Processing
• Account Reconciliation
• Vendor Management
• Customer Account Management
• Expense Report Processing
• Aging Analysis
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Sage 300
• Financial Recordkeeping
• Attention to Detail
• Communication

Job areas

• Finance & Accounting
• Administrative
• Food & Beverage