Accounts Payable Specialist

Job summary

The specialist is responsible for reviewing, coding, and processing vendor invoices while ensuring the accuracy of AP records. They will also handle monthly bank debits, EFTs, and reconcile vendor statements to maintain financial integrity.

Job details

Position: PT Contract Accounts Payable Specialist Compensation: $24-$27/hour, based on experience Location: In Office, North York Why work at Hearing Solutions? At Hearing Solutions, we believe in hearing what matters in life. Hearing is one of the greatest gifts that helps keep us connected to our loved ones, and our passion for making a positive difference in people’s lives is what inspires us every day. We are building a culture of curious minds who pursue excellence, take pride in their work, and inspire others to do the same. We celebrate those who achieve results while living our core values. About this exciting opportunity: This is an in-office, part-time contract position reporting to the AR/AP Supervisor, with the potential to become a permanent role based on business needs and performance. The Accounts Payable Specialist will be responsible for reviewing, verifying, reconciling, coding, accruing, and filing invoices from manufacturers and other vendors, while ensuring the accuracy and integrity of AP records and supporting documentation. Deliver wow moments. Show your passion. Pursue growth. Thrive and succeed! Responsibilities: Maintain proper supporting documentation for all AP transactions Review, code, post, and process vendor invoices accurately and in a timely manner Reconcile vendor statements on a monthly basis and investigate discrepancies Take ownership of systems, policies, and procedures related to AP functions Prepare journal entries and assist with month-end activities, including accruals Adhere to tight monthly deadlines and ensure timely completion of assigned tasks Prepare monthly bank debits and EFTs, and process related credit card postings and reconciliations Respond professionally and effectively to internal and external inquiries Build and maintain strong relationships with vendors and suppliers Identify opportunities and provide recommendations that improve efficiency and effectiveness Provide additional accounting support on an ad hoc basis as required What you bring: 3+ years of relevant accounts payable or accounting experience, with knowledge of Ontario accounting and business practices Extremely well organized, with exceptional attention to detail and strong critical-thinking skills A strong sense of urgency with the ability to meet deadlines and deliver quick turnaround times Excellent written and verbal communication skills, with the confidence to question discrepancies and follow through on corrective actions Strong ability to manage shifting priorities and competing deadlines Advanced proficiency in QuickBooks Strong knowledge of Microsoft Office Suite, particularly Microsoft Excel Excellent data entry accuracy and attention to detail Collaborative team player with a positive, hands-on approach Ability to work independently while knowing when to ask questions or escalate issues Why Join Us? At Hearing Solutions, you will have the opportunity to contribute to a growing organization where your work directly supports our ability to serve our customers and make a meaningful difference in their lives.

What you’ll do

The specialist is responsible for reviewing, coding, and processing vendor invoices while ensuring the accuracy of AP records. They will also handle monthly bank debits, EFTs, and reconcile vendor statements to maintain financial integrity.

Requirements

Candidates need over 3 years of relevant accounts payable experience and proficiency in QuickBooks and Microsoft Excel. Strong organizational skills and knowledge of Ontario accounting practices are essential.

Listed skills

• Time management · Preferred
• Organization · Preferred
• Financial Reporting · Preferred
• Microsoft Excel · Preferred
• Critical Thinking · Preferred
• Data entry · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Vendor Reconciliation
• Journal Entries
• Accruals
• QuickBooks
• Microsoft Excel
• Data Entry
• Financial Reporting
• Communication Skills
• Critical Thinking
• Time Management
• Organization

Job areas

• Finance & Accounting
• Manufacturing
• Healthcare
• Administrative