Accounts Receivable & Payable Clerk

Job summary

Prepare and send customer invoices for multiple Duha-related companies, investigate billing discrepancies, process credit notes, and produce monthly customer reports while meeting shipment-to-invoice and month-end deadlines. Match vendor invoices with supporting documents and approvals, enter them into the accounting software, and submit daily batches for supervisor approval.

Job details

Join our colourful team and launch your career at Duha Color Services Duha Color Services, a leading manufacturer of innovative colour marketing tools, is looking for motivated individuals to join our team. We offer a supportive and inclusive work environment where you can learn, grow, and kick-start your career. With exciting benefits and opportunities, Duha is dedicated to helping you succeed. Why Choose Duha? Growth Opportunities: We believe in developing our employees’ skills and providing room for advancement. Join us, and we’ll support you to help you reach your full potential. Safety First: Your well-being is our top priority. We maintain a safe working environment ensuring your safety while on the job. Continuous Improvement Program: Join Duha Color Services and immerse yourself in our comprehensive training designed to equip you with essential tools, processes, and systems that enable you to optimize your workflow. Through active participation in our continuous improvement training, you will acquire valuable skills and knowledge allowing you to achieve success in all facets of work and life. If you are ready to join a supportive team, learn new skills, and make a meaningful impact, we encourage you to apply for the position below. GENERAL JOB DESCRIPTION: The Accounts Receivable & Accounts Payable clerk reports directly to the Accounting Supervisor in the Accounting Department and is responsible for the timely invoice to our customers, along with matching and entering vendor invoices. Clerks use skills in organization and communication to collect data from various sources to bill customers and match vendor invoices. DUTIES AND RESPONSIBILITIES: Accounts Receivable (AR) invoicing for all sales relating to Duha Color Services, Chameleon Color Cards, Duha Group Australia, and Exact Colours Inc. Analyze shipments, prepare intercompany sales invoices, and enter invoices into applicable company (A/P), then generate the external invoice to customer. Investigate discrepancies between customer purchase order, sales order, and custom documents. Send invoices to customers, and/or upload them to EDI, Ariba, or Jagger for the customers that use those platforms. Researching and resolving account discrepancies. Generating monthly reports for customers that are invoiced monthly, creating pivot tables to facilitate the entering of invoices, along with reports sent to customers. Prepare invoices out of the accounting system for customers requesting a proforma invoice. Follow protocols for entering credit notes Maintain a 2-day turnaround from shipment to emailing the invoice to the customer. Maintain a monthly 3-day month-end closing for Accounts Receivable Accounts Payable (AP) – match AP supporting documents and approvals with vendor invoices AP - Enter matched invoices into accounting software and send daily batch for approval to Accounting Supervisor to review. Other duties as required SKILLS REQUIRED: Strong attention to detail and accuracy Ability to follow established procedures and internal controls Good organizational and time-management skills, with the ability to prioritize tasks and meet deadlines Basic understanding of accounting principles, including Accounts Receivable (AR), Accounts Payable (AP) and Chart of Accounts Proficiency in Microsoft Office, particularly Excel, including basic formulas, sorting, filtering and an understanding of pivot tables Strong written and verbal communications skills, with the ability to communicate professionally with customers, vendors and internal departments Good problem-solving skills, with the ability to identify discrepancies, investigate issues, and seek assistance when required Ability to work independently and collaboratively within a team environment Willingness to learn new accounting software, systems and procedures Ability to handle confidential financial information with discretion Dependable, adaptable, and able to maintain accuracy in a deadline-driven environment EDUCATION, TRAINING and EXPERIENCE: High school diploma or equivalent required Currently pursuing an accounting diploma/certificate, or equivalent experience preferred Previous experience in Accounts Receivable or Accounts Payable will be considered an asset Previous experience with Salesforce, Microsoft Dynamics (NAV) or Business Central is an asset, but training will be provided Experience with Microsoft Office (Outlook, Excel, Word). Willingness and ability to learn company-specific accounting procedures, intercompany transactions and electronic invoicing platforms On-the-job training will be provided to support the successful candidate in developing the skills required for the position WAGES & BENFITS Salary $45,000 Extended Health Benefits Employee Assistance Program Tuition Reimbursement Program HOURS OF WORK Days - 8:00 am to 4:30 pm

What you’ll do

Prepare and send customer invoices for multiple Duha-related companies, investigate billing discrepancies, process credit notes, and produce monthly customer reports while meeting shipment-to-invoice and month-end deadlines. Match vendor invoices with supporting documents and approvals, enter them into the accounting software, and submit daily batches for supervisor approval.

Requirements

A high school diploma or equivalent is required; an accounting diploma or certificate in progress, equivalent experience, and prior accounts receivable or payable experience are preferred or considered assets. Candidates should have basic accounting knowledge, Excel and Microsoft Office proficiency, strong organization and communication skills, and the ability to learn accounting systems and procedures.

Benefits

• Extended Health Benefits
• Employee Assistance Program
• Tuition Reimbursement Program

Listed skills

• Attention to detail · Preferred
• Accuracy · Preferred
• Time management · Preferred
• Accounts receivable · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• written communication · Preferred
• Problem solving · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Attention To Detail
• Accuracy
• Organizational Skills
• Time Management
• Accounting Principles
• Accounts Receivable
• Accounts Payable
• Microsoft Excel
• Microsoft Office
• Written Communication
• Verbal Communication
• Problem-Solving
• Invoice Processing
• Discrepancy Resolution
• Pivot Tables
• Confidentiality
• Invoicing
• Communication
• Internal Controls
• Problem Solving
• Workflow Management
• Prioritization
• Innovation
• Continuous Improvement Process
• Detail Oriented
• Microsoft Outlook
• Marketing
• Sales
• Salesforce
• Willingness To Learn
• Ability To Meet Deadlines
• Microsoft Dynamics 365 Business Central
• Month-End Closing
• Accounting
• Data Collection
• Workplace Inclusivity
• Accounting Software
• Pivot Tables And Charts
• Sorting

Job areas

• Finance & Accounting
• Administrative
• Manufacturing
• Accounts Payable/Accounts Receivable Clerk
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks