Payroll & Benefits Specialist

Job summary

Manage bi-weekly payroll and benefits administration, ensuring accurate payments, tax compliance, and timely processing of employee changes and inquiries. Reconcile payroll records and accounting entries, manage contributions and accruals, and support audits and year-end reporting.

Job details

Title: Payroll & Benefits Specialist Department: Human Resources Job Summary Based in the North GTA, the Payroll and Benefits Specialist will manage the full-cycle payroll process and benefits. This role ensures accurate and timely payroll, compliance with tax regulations, and financial reporting. Key Responsibilities: Payroll Processing & Compliance: Process bi-weekly payroll for all employee, ensuring accuracy and compliance. Ensure income tax compliance, including deductions, remittances, and year-end reporting. Process T4s, Records of Employment (ROEs), and WSIB & EI submissions. Manage garnishments, wage deductions, and statutory compliance reporting. Time & Attendance Management: Ensure accurate tracking of hours worked, overtime, and leave balances. Audit and reconcile payroll records to detect and resolve discrepancies. Payroll & Benefits Support Maintain and update employee benefits enrollment and changes. Address payroll-related employee inquiries regarding pay, deductions, and benefits. Process termination pay, severance, and outstanding vacation balances. Financial Reporting & Reconciliation Prepare and reconcile payroll journal entries and upload data to the accounting system. Manage RRSP contributions, general ledger (GL) entries, and accruals. Support quarterly and annual audits with payroll and benefits documentation Qualifications: 3+ years of payroll processing and benefits experience. Post-secondary education in accounting, finance or related field. Payroll Compliance Practitioner (PCP) certification preferred. Experience with HRIS/payroll systems such as Dayforce Strong understanding of payroll tax regulations, compliance, and financial reporting. Intermediate Excel skills, including formulas, pivot tables, and data validation. Understanding of accounting principles, monthly accruals, and general ledger reconciliation. Detail-oriented, problem-solving skills, and strong communication skills to support a high performing team culture.

What you’ll do

Manage bi-weekly payroll and benefits administration, ensuring accurate payments, tax compliance, and timely processing of employee changes and inquiries. Reconcile payroll records and accounting entries, manage contributions and accruals, and support audits and year-end reporting.

Requirements

Requires at least three years of payroll processing and benefits experience, plus post-secondary education in accounting, finance, or a related field; PCP certification is preferred. Candidates should understand payroll tax compliance and accounting, have experience with HRIS/payroll systems such as Dayforce, and possess intermediate Excel skills.

Listed skills

• Financial Reporting · Preferred
• Microsoft Excel · Preferred
• Problem solving · Preferred
• Communication · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Full-Cycle Payroll Processing
• Payroll Compliance
• Income Tax Compliance
• Benefits Administration
• Time and Attendance Management
• Payroll Reconciliation
• Financial Reporting
• General Ledger Reconciliation
• Excel
• Dayforce
• HRIS
• Problem-Solving
• Communication
• Attention to Detail

Job areas

• Human Resources
• Finance & Accounting