ACCOUNTING ASSISTANT 1

Job summary

The Accounting Assistant 1 directs staff in performing accounting duties such as accounts receivable, purchasing, and internal control reconciliation. They are responsible for preparing financial statements, analyzing ledger accounts, and ensuring compliance with corporate policies and by-laws.

Job details

Job ID: 67250 Job Category: Finance, Accounting & Purchasing Division & Section: Policy, Planning, Finance & Admin, PPF&A Financial Management Work Location: METRO HALL, 55 John Street, Toronto Job Type & Duration: Full-time, 1 Permanent Vacancy Hourly Rate and Wage Grade: $44.64 - $48.88 Shift Information: Monday to Friday, 35 hours per week Affiliation: L79 Full-time Number of Positions Open: 1 Posting Period: 05-OCT-2026 to 20-OCT-2026 Job Summary: Reporting to the Supervisor, Revenue Services, the Accounting Assistant 1 directs the unit’s staff in performing accounting duties pertaining to accounts receivables, purchasing, internal control and in researching, analyzing and reconciling to general ledger and ensures compliance with established corporate policies, procedures and practices. Major Responsibilities: Performs accounting duties such as reviewing, researching, analyzing and reconciling ledger accounts, setting up and maintaining expenditures and revenue working papers, spreadsheets and reconciliation to general ledger. Researches and analyzes financial information to verify validity of transactions processed in SAP. Prepares the monthly departmental financial analysis and reports for divisions. Prepares and maintains accounts functions including vendor account reconciliation, preparing, reviewing, posting and reconciling journal entries. Prepares financial statements and expenditure reports i.e. capital expenditure reports, Council initiated special projects expenditure reports, and reserve fund schedules. Reviews financial system reports, i.e. variance, cost center, miscellaneous accounts. Makes comments or corrections as necessary. Analyses and reconciles account balances. Prepares, reviews, and posts journal entries Co-ordinates projects and assignments. Directs accounting staff (example: Accounting Assistant 2 and Accounting Assistant 3) and provides training, advice and guidance as needed. Provides assistance on accounting, financial and purchasing related matters to the Divisions, including oversight of accounting functions ensuring compliance with divisional and corporate policies and procedures and all relevant by-laws including interpretation of policies, by-laws, agreements/contracts and council reports. internal and external parties. Provides financial analysis, claims and other information to the Divisions as requested. Creates ad hoc financial system reports for analysis purposes. Ensures internal controls for petty cash are maintained in accordance with City by-laws and policies Co-ordinates with the City, Provincial and Federal Auditors Prepares working papers for year-end closing. Key Qualifications: Your application must describe your qualifications as they relate to: Post-secondary education in Business Administration, Accounting or related field or completion of a professional accounting designation (i.e.CPA) or the approved equivalent combination of education and extensive experience related to accounting and procurement. Extensive accounting and purchasing experience in municipal accounting, financial and internal controls applied in an operating environment or relevant private sector experience in accounting, purchasing and financial reporting. Considerable experience providing work direction and training to accounting staff. Considerable experience using Microsoft Office Suite (e.g. Word, Excel, Outlook and PowerPoint). Considerable experience using SAP or an equivalent financial information system. You must also have: Advanced knowledge in investigating and analyzing administrative processes including but not limited to accounting payable, accounts receivable, and/or business process in efficiencies/problems, recommending solutions and implementing decisions and analyzing financial data, preparing financial reports. Proficiency in Excel relating to organizing, analyzing, and reporting data for management decision making. Excellent organizational and multi-tasking skills, with the ability to work independently with minimum supervision, prioritize work schedules, plan and execute assigned duties within tight timelines. Good knowledge and understanding of City’s by-laws, policies, and procedures with respect to purchasing, accounting, accounts payable, accounts receivable and financial reporting. Demonstrated ability to establish good working relationships with staff, operating management and outside departments, agencies and clients. Well-developed interpersonal skills with a demonstrated ability to communicate effectively both orally and in writing at all organizational levels and other organizations. Strong coordination skills with the ability to meet deadlines and work with minimum supervision. Excellent conflict resolution and problem-solving skills. Ability to work cooperatively as part of a team. Ability to exercise independent judgement and discretion in dealing with confidential operational matters. NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES: City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal. Equity, Diversity and Inclusion The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity. Accommodation The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.

What you’ll do

The Accounting Assistant 1 directs staff in performing accounting duties such as accounts receivable, purchasing, and internal control reconciliation. They are responsible for preparing financial statements, analyzing ledger accounts, and ensuring compliance with corporate policies and by-laws.

Requirements

Candidates must have post-secondary education in Business Administration or Accounting, or a professional designation like a CPA. Extensive experience in municipal accounting, financial controls, and proficiency in SAP and Microsoft Office are required.

Listed skills

• Accounting · Preferred
• Financial analysis · Preferred
• SAP · Preferred
• Financial Reporting · Preferred
• Budgeting · Preferred
• Microsoft Office Suite · Preferred
• Data analysis · Preferred
• Conflict Resolution · Preferred
• Project Coordination · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounting
• Financial Analysis
• Reconciliation
• Purchasing
• SAP
• General Ledger
• Journal Entries
• Financial Reporting
• Internal Controls
• Budgeting
• Microsoft Office Suite
• Data Analysis
• Conflict Resolution
• Project Coordination
• Communication
• Organizational Skills
• Employment Equity
• Account Reconciliation
• Ability To Meet Deadlines
• Planning
• Microsoft Excel
• Accounts Payable
• Accounts Receivable
• Auditing
• Business Administration
• Management
• Business Process
• Capital Expenditure
• Spreadsheets
• Decision Making
• Procurement
• Information Systems
• Finance
• Financial Management
• Financial Systems
• Financial Statements
• Interpersonal Communications
• Problem Solving
• Microsoft Outlook
• Microsoft Office
• Multitasking
• Microsoft PowerPoint
• SAP Applications
• Coordinating
• Prioritization

Job areas

• Finance & Accounting
• Government & Public Sector
• Administrative
• Management & Leadership
• Accounting Assistant
• Accounting Clerk
• Accounting and Bookkeeping Clerks
• Bookkeeping, Accounting, and Auditing Clerks

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