Accounting Associate

Job summary

Prepare and process legal prebills, invoices, electronic billing, client payments, vendor payments, and collections activities for multiple law firms. Maintain accurate general and trust accounting records, review bank and credit card transactions, reconcile client trust ledgers, and support compliance with Law Society of Ontario regulations.

Job details

Legal Accounting Associate Location: Hybrid (Mississauga) Job Type: Full-Time, permanent Salary: $50,000–$60,000 Bluestar Professional Services Inc. is a family investment office that invests in small to medium sized Canadian businesses, taking controlling interests to maximize the value of their investments for all stakeholders, including employees, clients and investors. Bluestar Professional Services Inc. is looking for a knowledgeable and experienced Accounting Associate to support the day-to-day accounting operations of multiple client law firms. This is a hands-on role requiring strong familiarity with legal billing, general and trust accounting, banking transactions and general accounting / bookkeeping functions. This role is ideal for someone who is an enthusiastic self-starter and strong team player. They must be comfortable working independently, while staying closely connected with a remote team. The candidate must be able to interact with colleagues, clients and third-party suppliers in a professional, and collaborative manner. The candidate should be prepared to handle the high volume and complexities associated with Corporate, Real Estate, Wills & Estate law. Key Responsibilities: Billing and Revenue:· Prepare, edit, and finalize prebills and invoices Process electronic billing where required Post and distribute final invoices Accounts Receivable· Post client payments and maintain accurate records Monitor and follow up on outstanding balances Support collections efforts as needed Accounts Payable Set up and manage vendors Process payments via online banking and credit card Post vendor payments and maintain accurate records Maintain payment schedule General Accounting Review general bank accounts and credit cards daily to ensure all transactions are posted Review all vendor deposits / pre-funded accounts daily to ensure all expenses and disbursements are posted to firm and client accounts Support maintenance of accurate financial records across entities Review and adjust GL entries as required Handle wire transfers and other online banking transactions efficiently and securely Trust Accounting· (Preferred) Review trust bank accounts daily to ensure all transactions are posted· Ensure client ledgers are balanced and posted accurately as they pertain to matters and related billings / closings Ensure compliance with LSO regulations Prepare client-level trust reconciliations as required Handle wire transfers and other online banking transactions efficiently and securely What you bring: Demonstrated ability to manage multiple priorities and work under pressure while meeting tight deadlines and work autonomously Take initiative and exercise judgment in identifying issues needing immediate attention Strong administrative, organizational, interpersonal and communication skills (oral and written) Familiarity and a willingness to learn new applications Ability to work independently but appreciates the benefits of being part of a team Requirements: A diploma or degree in Accounting, Finance, or a related field A minimum of 3 years’ experience working as an Accounting Clerk in a legal, ore related professional environment Strong commitment to maintaining LSO regulations and operational standards What we can offer you: A strong reputation among competition, peers, and clients for being respectful and conscientious with practicing law and business operations A competitive compensation packages based on experience with vacation and benefits Flexible start and finish times with the possibility to periodically work from home after the probationary period Benefits: Company events Dental care Disability insurance Extended health care Flexible schedule Life insurance On-site parking Paid time off Vision care Only candidates selected for an interview will be contacted. Bluestar Professional Services Inc. is an equal opportunity employer. We encourage all qualified candidates to apply. Bluestar Professional Services Inc. adopts an inclusive and accessible environment, and we are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment, selection, and assessment process, please let us know.

What you’ll do

Prepare and process legal prebills, invoices, electronic billing, client payments, vendor payments, and collections activities for multiple law firms. Maintain accurate general and trust accounting records, review bank and credit card transactions, reconcile client trust ledgers, and support compliance with Law Society of Ontario regulations.

Requirements

A diploma or degree in accounting, finance, or a related field and at least three years of experience as an accounting clerk in a legal or related professional environment are required. Candidates should be able to manage competing priorities and deadlines independently, communicate effectively, exercise sound judgment, and maintain compliance with Law Society of Ontario regulations and operational standards.

Benefits

• Company Events
• Dental Care
• Disability Insurance
• Extended Health Care
• Flexible Schedule
• Life Insurance
• On-Site Parking
• Paid Time Off
• Vision Care

Listed skills

• Accounts receivable · Preferred
• Bookkeeping · Preferred
• Collections · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Billing
• General Accounting
• Trust Accounting
• Accounts Receivable
• Accounts Payable
• Bookkeeping
• Banking Transactions
• Electronic Billing
• Client Payment Processing
• Vendor Payment Processing
• General Ledger Entries
• Trust Reconciliations
• Financial Recordkeeping
• Wire Transfers
• Collections
• Time Management

Job areas

• Finance & Accounting
• Legal
• Administrative

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