Payroll Coordinator

Job summary

The Payroll Coordinator is responsible for the accurate and timely administration of the full payroll cycle, including processing timesheets and payroll adjustments. They also maintain employee records, assist with payroll reporting, and provide support to staff and management while ensuring strict confidentiality.

Job details

JOB SUMMARY The Payroll Coordinator is responsible for supporting the accurate and timely administration of Bearspaw First Nation payroll. The position maintains payroll records, reviews employee time and attendance, processes payroll changes and adjustments, and provides payroll support to employees and managers while maintaining strict confidentiality. JOB DESCRIPTION The Payroll Coordinator supports the full payroll cycle and day-to-day payroll administration. The position works closely with the Payroll & Human Resources Director, Finance, managers, supervisors, and employees to ensure payroll information is complete, accurate, properly authorized, and processed within established deadlines. DUTIES AND RESPONSIBILITIES • Collect, review, and verify employee timesheets, schedules, attendance records, and manager approvals before payroll deadlines. • Process bi-weekly payroll and assist with payroll reconciliation and verification prior to final submission. • Maintain accurate employee payroll records, including banking information, tax forms, pay rates, allowances, deductions, department assignments, and employment changes. • Review and process overtime, vacation, sick leave, bereavement leave, statutory holidays, leave without pay, and other approved time entries. • Process approved payroll adjustments, retroactive payments, allowances, deductions, and off-cycle corrections as required. • Monitor employee clock-ins, clock-outs, missing punches, and timesheet exceptions, and follow up with managers regarding outstanding approvals or discrepancies. • Assist employees and managers with Dayforce payroll, timekeeping, and payroll-related questions. • Prepare and maintain payroll reports, reconciliations, and supporting documentation for Finance and management. • Assist with Records of Employment (ROEs) and other payroll reporting requirements. • Coordinate payroll deductions and employer contributions related to benefits and pension programs. • Support payroll audits by providing payroll records, reports, and supporting documentation as requested. • Maintain organized and confidential electronic payroll files and ensure employee information is handled securely. • Perform other payroll-related duties as assigned by the Payroll & Human Resources Director. EDUCATION, SKILLS, AND QUALIFICATIONS: • Diploma or certificate in Payroll Administration, Accounting, Business Administration, or a related field is preferred. • Payroll Compliance Professional-(PCP) designation, or willingness to obtain it, is considered an asset. • Previous payroll administration or payroll processing experience is preferred. • Experience using Dayforce or another payroll/HRIS system is an asset. • Strong understanding of payroll calculations, deductions, timekeeping, and payroll records. • Strong attention to detail, accuracy, organization, and ability to meet strict payroll deadlines. • Proficiency with Microsoft Office, particularly Excel and Outlook. • Strong communication, problem-solving, and customer service skills. • Demonstrated ability to handle confidential and sensitive employee information with discretion. EMPLOYMENT CONDITIONS: • Successful completion of required pre-employment checks, as applicable. • Must maintain confidentiality of payroll, employee, and organizational information at all times. • Must be able to work within strict payroll deadlines and occasionally adjust working hours during payroll processing, audits, or other operational requirements. • Must comply with Bearspaw First Nation policies, procedures, and applicable payroll requirements.

What you’ll do

The Payroll Coordinator is responsible for the accurate and timely administration of the full payroll cycle, including processing timesheets and payroll adjustments. They also maintain employee records, assist with payroll reporting, and provide support to staff and management while ensuring strict confidentiality.

Requirements

Candidates should have a diploma or certificate in Payroll Administration, Accounting, or a related field, with a preference for those holding a Payroll Compliance Professional (PCP) designation. Previous experience in payroll processing and proficiency with HRIS systems like Dayforce and Microsoft Office are highly preferred.

Benefits

• Pension programs

Listed skills

• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Data entry · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Problem solving · Preferred
• Customer service · Preferred
• record keeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll administration
• Dayforce
• Timekeeping
• Payroll reconciliation
• Microsoft Excel
• Microsoft Outlook
• Data entry
• Confidentiality
• Attention to detail
• Communication
• Problem-solving
• Customer service
• Record keeping
• Tax forms
• Payroll calculations
• Payroll Reporting
• Payroll Computation
• Payroll Processing
• Ceridian Dayforce
• Accounting
• Auditing
• Reconciliation
• Business Administration
• Management
• Customer Service
• Human Resources Information System (HRIS)
• Finance
• IRS Tax Forms
• Problem Solving
• Microsoft Office
• Detail Oriented
• Payroll Administration

Job areas

• Finance & Accounting
• Human Resources
• Administrative
• Government & Public Sector
• Payroll Coordinator
• Payroll Administrator
• Payroll Clerks
• Payroll and Timekeeping Clerks