Accounts Payable Clerk

Job summary

The Accounts Payable Clerk will manage daily accounts payable operations, including processing vendor invoices and performing monthly reconciliations. They will also serve as the primary point of contact for vendor payment inquiries and ensure compliance with internal financial policies.

Job details

Job Title: Accounts Payable Clerk Department: Finance / Accounting Employment Type: Full-Time Job Overview We are seeking a detail-oriented and organized Accounts Payable Clerk to join our Finance team. In this role, you will manage day-to-day accounts payable operations, process vendor invoices, perform monthly reconciliations, and serve as the primary point of contact for vendor payment inquiries. Key Responsibilities Invoice Processing & Data Entry Receive, verify, and accurately code both PO and non-PO invoices into the accounting system. Match invoices with purchase orders and receiving documents to resolve discrepancies. Route invoices through internal approval workflows and track pending approvals. File and organize digital invoice records and supporting documentation. Vendor Support & Communication Monitor and manage the Accounts Payable email inbox and phone queue. Respond promptly to vendor inquiries regarding payment status, balances, and remittance details. Follow up with vendors and internal teams to obtain missing invoices or required documentation. Payment Processing & AP Aging Prepare AP aging reports and help schedule weekly payment runs based on due dates and terms. Process approved payment transactions (ACH, EFT, checks, wire transfers) accurately. Issue remittance advice to vendors following payment execution. Reconciliations & Credit Card Administration Record and reconcile corporate credit card transactions and expense reports. Complete monthly AP subledger-to-General Ledger reconciliations. Investigate and resolve balance discrepancies prior to month-end close. Compliance & Process Support Ensure all payments and documentation comply with internal financial controls and company policies. Assist with month-end/year-end closing procedures, audit requests, and reporting. Qualifications & Skills Experience: 1-2 years of hands-on Accounts Payable or general accounting experience. Technical Skills: Proficiency with QuickBooks Desktop systems and Microsoft Excel (VLOOKUPs, data entry, reporting). Attention to Detail: High level of accuracy in data entry and numerical processing. Communication: Strong written and verbal communication skills for vendor and internal stakeholder management. Organization: Ability to prioritize tasks, meet tight deadlines, and manage multi-entity invoicing workflows.

What you’ll do

The Accounts Payable Clerk will manage daily accounts payable operations, including processing vendor invoices and performing monthly reconciliations. They will also serve as the primary point of contact for vendor payment inquiries and ensure compliance with internal financial policies.

Requirements

Candidates must have 1-2 years of hands-on experience in accounts payable or general accounting. Proficiency in QuickBooks Desktop and Microsoft Excel, including VLOOKUPs, is required for this role.

Listed skills

• Organization · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Data entry · Preferred
• Payment Processing · Preferred
• Accounting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• QuickBooks Desktop
• Microsoft Excel
• VLOOKUP
• Data Entry
• Invoice Processing
• Reconciliation
• Financial Reporting
• Vendor Management
• Payment Processing
• Accounting
• Communication
• Attention To Detail
• Organization
• General Ledger

Job areas

• Finance & Accounting
• Administrative
• Manufacturing