Accounts Payable Specialist

Job summary

Process high volumes of invoices and payments, reconcile vendor and other accounts, resolve discrepancies, maintain accurate records, and support month-end and year-end closing. Collaborate with project and accounting teams while supporting ERP implementation, workflow improvements, and compliance with company policies and accounting standards.

Job details

About the Opportunity Robert Half is partnering with an industry-leading construction organization to recruit an experienced Accounts Payable Specialist. This is an exciting opportunity to join a well-established and growing company known for its strong reputation, collaborative culture, and commitment to operational excellence. The successful candidate will play a key role within the accounting team, managing a high-volume accounts payable function while supporting process improvements and an upcoming ERP implementation initiative. This position is ideal for a detail-oriented accounting professional who thrives in a fast-paced environment and enjoys taking ownership of complex reconciliations and vendor relationships. Key Responsibilities Process a high volume of vendor invoices accurately and efficiently. Review, verify, and code invoices to the appropriate general ledger accounts and projects. Match invoices with purchase orders, contracts, and supporting documentation. Prepare and process weekly electronic payments, EFTs, wire transfers, and cheque runs. Investigate and resolve invoice discrepancies and vendor inquiries in a timely manner. Perform regular vendor statement reconciliations and account reconciliations. Reconcile corporate credit card transactions and employee expense claims. Maintain accurate vendor records and ensure supporting documentation is complete and compliant. Assist with month-end and year-end closing activities, including accruals and reporting. Collaborate with project managers, site personnel, procurement teams, and accounting staff to ensure timely invoice approvals. Support the implementation and optimization of a new ERP system, including data validation, testing, process documentation, and user support. Identify opportunities to improve accounts payable workflows, internal controls, and efficiencies. Ensure adherence to company policies, accounting standards, and construction industry best practices. Qualifications 5+ years of progressive accounts payable experience, preferably within the construction, engineering, manufacturing, or project-based environment. Experience processing high volumes of invoices in a fast-paced setting. Strong reconciliation experience, including vendor accounts, subledgers, and balance sheet accounts. Previous exposure to ERP implementations, system conversions, or process improvement initiatives is considered a strong asset. Proficiency with accounting and ERP systems, such as Viewpoint, Spectrum, CMiC, JD Edwards, SAP, Microsoft Dynamics, Oracle, or similar platforms. Strong Microsoft Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions. Excellent attention to detail, accuracy, and organizational skills. Strong communication and relationship-building abilities. Ability to manage multiple priorities and meet deadlines with minimal supervision.

What you’ll do

Process high volumes of invoices and payments, reconcile vendor and other accounts, resolve discrepancies, maintain accurate records, and support month-end and year-end closing. Collaborate with project and accounting teams while supporting ERP implementation, workflow improvements, and compliance with company policies and accounting standards.

Requirements

Requires at least five years of progressive accounts payable experience, preferably in construction or another project-based industry, with strong reconciliation skills. Candidates should be proficient with ERP and accounting systems and Excel, and demonstrate accuracy, organization, communication, and the ability to manage competing deadlines.

Listed skills

• Data analysis · Preferred
• Microsoft Excel · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice Processing
• General Ledger Coding
• Purchase Order Matching
• Vendor Reconciliation
• Account Reconciliation
• Electronic Payments
• Credit Card Reconciliation
• Expense Claims Processing
• Month-End Closing
• ERP Implementation
• Process Improvement
• Microsoft Excel
• Data Analysis
• Vendor Relationship Management
• Internal Controls

Job areas

• Finance & Accounting
• Construction