Accounts Payable Administrator

Job summary

The Accounts Payable Administrator is responsible for the accurate coding, posting, and processing of invoices across a property portfolio. They will also manage vendor inquiries, reconcile statements, and ensure all payments are processed in accordance with company policies.

Job details

Realstar is a fully integrated management firm providing a full range of investment and property management services for the last 50 years. It is one of Canada’s largest multi-residential asset managers on behalf of institutional and private investors. It manages over 22,000 rental apartments in six provinces with an asset value of more than $5 billion. Realstar is headquartered in Toronto, and is part of Realstar Group which has over $9 billion of multi-family, hospitality and alternative real estate assets under management in Canada. www.realstar.ca/ www.realstargroup.com/ About the Role Realstar is looking for an experienced Accounts Payable Administrator to join our Finance team in Toronto on a full-time permanent basis. Reporting to the Senior Manager, Accounts Payable, you'll be responsible for the timely and accurate payment of invoices across a portfolio of properties. This is a hybrid role, with four days per week in our office at 77 Bloor Street West. What You'll Do Code and post invoices accurately in Yardi Payscan Verify invoice details, including pricing, account coding and supporting documentation Match invoices to purchase orders where required Process manual, utility and rush payments, making sure all approvals are in place Prepare and process cheque runs Reconcile supplier statements and resolve discrepancies promptly Respond to vendor and internal questions about payment status Keep electronic records organized and accurate Follow internal controls and company policies Look for ways to improve our processes and systems What You Bring 5+ years of accounts payable experience, ideally in property management or real estate Yardi (Payscan) experience is strongly preferred Solid knowledge of full-cycle accounts payable Strong attention to detail and accuracy A track record of meeting deadlines while handling high transaction volumes Good organizational and time management skills Comfort working on your own and as part of a team Proficiency in Excel and Microsoft Office French/English bilingualism is an asset What We Offer Salary of $55,000 to $65,000 per year Health and dental benefits Life and AD&D insurance Health Care Spending Account Professional development or tuition support This posting is for an existing vacancy. We thank all those who apply, but only those selected for an interview will be contacted. Realstar is committed to reflecting the diverse communities we serve. We encourage applications from our diverse communities, including Indigenous Peoples, persons with disabilities, women, visible minorities, LGBTQ+ persons and those who are able to speak fluently in a language(s) other than English. Realstar supports equal opportunity initiatives. Accommodation will be provided in all stages of the hiring process. Contact us for any accommodation requests, and we will work with you to meet your needs.

What you’ll do

The Accounts Payable Administrator is responsible for the accurate coding, posting, and processing of invoices across a property portfolio. They will also manage vendor inquiries, reconcile statements, and ensure all payments are processed in accordance with company policies.

Requirements

Candidates must have 5+ years of accounts payable experience, preferably within the real estate or property management sector. Proficiency in Yardi Payscan, strong attention to detail, and solid Excel skills are required for this role.

Benefits

• Health benefits • Dental benefits • Life insurance • AD&D insurance • Health Care Spending Account • Professional development support • Tuition support

Listed skills

• Time management · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Yardi
• Payscan
• Invoice processing
• Account coding
• Purchase order matching
• Cheque runs
• Reconciliation
• Vendor relations
• Data entry
• Excel
• Microsoft Office
• Time management
• Organizational skills
• Attention to detail
• Invoice Matching
• Full Cycle Accounting
• Ability To Meet Deadlines
• Bilingual (French/English)
• Yardi (Property Management Software)
• Accounts Payable
• Angel Investing
• Internal Controls
• Management
• Investments
• English Language
• Finance
• Property Management
• Invoicing
• Real Estate
• Time Management
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Management & Leadership
• Accounts Payable Administrator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks