Accounts Payable Specialist

Overview Posted: July 14, 2026 The Accounts Payable Specialist is responsible for the efficient and accurate processing of the Firm’s accounts payable function, ensuring compliance with internal policies, financial controls, and regulatory requirements. This role works closely with lawyers, administrative staff, vendors, and management to ensure timely payment of invoices, accurate expense reporting, and effective financial record keeping. Key Responsibilities Review, verify, and process vendor invoices and employee expenses for payment in a timely and accurate manner. Match invoices to supporting documentation and obtain required approvals in accordance with Firm policies. Monitor invoice coding and allocation to appropriate general ledger accounts, departments, and matters. Prepare and process electronic funds transfers (EFTs), wire payments, cheques, and credit card reconciliations. Maintain vendor files and ensure vendor information is current and accurate. Respond to vendor inquiries and resolve invoice discrepancies promptly. Monitor accounts payable aging and follow up on outstanding items as required. Process recurring and monthly payments, including leases, software subscriptions, insurance premiums, and professional memberships. Qualifications Postsecondary diploma or degree in Accounting, Finance, Business Administration, or a related field. Minimum 3-5 years of accounts payable or accounting experience. Experience in a professional services or law firm environment is preferred. Experience with Aderant or similar legal accounting systems is considered an asset. Skills Required Strong understanding of accounts payable processes, financial controls, and accounting principles. Excellent attention to detail and accuracy. Strong organizational and time-management skills; ability to prioritize workload and meet deadlines. Excellent verbal and written communication skills. High degree of professionalism, discretion, and confidentiality. This is a vacant position; Salary range is $50,000 – $55,000. Interested applicants should forward their resumes to [email protected].

The specialist is responsible for processing vendor invoices and employee expenses while ensuring compliance with internal financial controls. Key duties include managing electronic payments, reconciling credit cards, and maintaining accurate vendor records.

Candidates must have a postsecondary diploma or degree in Accounting or Finance and 3-5 years of relevant experience. Experience with Aderant or legal accounting systems in a professional services environment is preferred.

• Time managementPreferred
• Attention to detailPreferred

Identified from the job description. Confirm important requirements above.

• Accounts Payable Processing
• Financial Controls
• Accounting Principles
• Attention To Detail
• Organizational Skills
• Time Management
• Verbal Communication
• Written Communication
• Professionalism
• Confidentiality
• General Ledger Coding
• Vendor Management
• Expense Reporting
• Electronic Funds Transfers
• Wire Payments
• Credit Card Reconciliation

• Finance & Accounting
• Legal
• Administrative

Minimum education

College diploma

Minimum experience

2+ years

Apply by

Aug 21, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level