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Senior Clerk, Finance Division

October 6 2017
Industries Healthcare, social assistance
Categories Accounting clerk, Accounting technician, Bookkeeping
Montreal, QC

POSITION SUMMARY

Under the supervision of the Chief Accountant, the incumbent is principally responsible for ensuring the timely and accurate validation of P-card invoices as well as the invoicing of research ethics billing activity and payables advances; and this in respect of the policies and procedures of the various granting agencies as well as those of the RI MUHC.

 

GENERAL DUTIES

               Procurement (P) Card:

  • Requests invoices from research labs;
  • Ensures correct accounting distribution;
  • Ensures correct tax treatment;
  • Ensures appropriate transaction approval;
  • Prepares journal entries where necessary;
  • Communicates and follows up on incomplete documentation;
  • Ensures documentation is in accordance with required procedures and policies;
  • Maintains registers of follow ups and problem issues;
  • Coordinates processing with other divisions where necessary;
  • Participates in annual P-Card audit;

Ethics Review Invoicing:

  • Issues Ethics Invoices in coordination with Ethics Office;
  • Maintains Ethics Billing Statistics;
  • Validates pharmacy review billing;

Payables Advances Invoicing:

  • Issues Payables Advances invoices;
  • Maintains Payables Advances ledger;
  • Follows up and closes advances in a timely manner;

General:

  • Participates in special projects;
  • Provides back up to cash receipts during absences;
  • Provides back up to help desk during absences;
  • Any other accounting and office-related duties;

 

REQUIREMENTS

  • DEP in Accounting or equivalent;
  • Minimum 3 years of experience in a similar position;
  • Bilingual (French and English, spoken and written);
  • Very good general knowledge of basic accounting principles;
  • High level of accuracy and autonomy, attention to detail and the ability to respect deadlines;
  • Demonstrated resilience to see tasks through to completion;
  • Ability to understand and maintain analysis schedules in Excel;
  • Desire to offer excellent customer service and the ability to  judge and appropriately communicate with tact and discretion;
  • Comfortable in a high transaction volume, multicurrency environment;
  • Demonstrated versatility with software applications (Windows, Office, Internet, Lotus Notes, etc).  Willingness to learn other software applications as required; 
  • Good organizational  and interpersonal skills.

WORKING CONDITIONS

Status: Full-time

Pay Scale: from $33,706.40 à $40,567.80 /annum (35-hour workweek)

Work Shift : from 8:30 a.m. to 4:30 p.m., Mondays to Fridays

Work Site : 2155 Guy Street

THIS IS NOT A HOSPITAL POSITION.

Research Institute of the MUHC encourages equity in employment.

This job offer is conditional upon the obtainment of a valid work permit.

NOTE: The masculine gender has been used for brevity and includes the feminine gender.

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