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Manager, Supplier Accounts

January 18 2018
Industries Real Estate
Categories Accounting technician, Accounts payable
Montreal, QC

Description

Ivanhoé Cambridge, a global real estate industry leader, invests in high-quality properties and real estate companies in select cities around the world. It does so prudently, with a long-term view to generate optimal, risk-adjusted returns. Founded in Quebec in 1953, Ivanhoé Cambridge has built a vertically integrated business across Canada. Internationally, the Company invests alongside key partners and major real estate funds that are leaders in their respective markets.

Through subsidiaries and partnerships, Ivanhoé Cambridge holds interests in nearly 800 buildings, primarily in the residential, office, retail and logistics real estate sectors. Ivanhoé Cambridge held approximately C$56 billion in assets as at December 31, 2016. The Company is a real estate subsidiary of the Caisse de dépôt et placement du Québec ( cdpq.com ), one of Canada's leading institutional fund managers. For more information :  ivanhoecambridge.com .

Specific accountabilities

The incumbent is responsible for managing and ensuring the smooth operation of the Supplier Accounts unit on a Canada-wide basis. He or she supervises, coordinates and reviews the work of a team of 15 employees, using a problem-solving approach and working in conjunction with various departments and units within the organization.

Main duties include:

  • Validate and authorize invoice payments:

  • Ensure the application of, and adherence to, spending controls based on established standards (approval policy);

  • Ensure that supplier information is accurate, taxes are properly recorded and invoices are coded correctly and entered into the accounting system;
  • Issue payments up to $150,000 by way of electronic bank transfer, online payment, direct deposit (ACH) or electronically signed cheques.
  • Validate and authorize the processing of expense accounts across the entire organization:

  • Ensure that all expenses comply with the policy on travel and entertainment expenses;

  • Ensure that expense accounts are accurate and complete (taxes, receipts) and properly entered into the JDE system;
  • Issue payments to designated recipients.
  • Validate and authorize wire transfers in accordance with designated spending controls and delegation of authority procedures:

  • Review all wire transfers processed by the Montreal head office; check amounts, dates, currencies and recipients' banking and contact information;

  • Release electronic payments up to $150,000 CAD;
  • Ensure strict adherence to foreign currency cut-off times;
  • Carefully manage the pool of suppliers and approve requests to create/change accounts;
  • Review all analysis and reconciliation reports to ensure the information generated by JDE is accurate and addresses the needs related to specific requests;
  • Maintain and develop computer systems to increase the efficiency of work processes:

  • Take part in special projects; analyze available IT solutions and play a role in the decision-making process;

  • Coordinate implementation operations and supervise implementation tests;
  • Act as a resource and liaise with other departments (IT, Treasury, Taxation, Corporate Finance, Operations, Internal Audit, etc.); follow up on requests and contribute to various undertakings and projects;
  • Provide training and support to the Supplier Accounts team and other departments, including offices outside Montreal (Toronto, Calgary, Luxembourg). Promote the professional development of the members of the Supplier Accounts team;
  • Keep supplier accounts documentation up to date; validate all updates (policies, processes, procedures, forms, spending controls) and share with other departments. Stay abreast of changes to the approval policy and the list of authorized signing authorities;
  • Supervise a team of 15, including three employees in Toronto and Calgary; organize workload to meet specified needs. Establish departmental objectives and convey to the team;
  • Coordinate team efforts with regard to internal and external audit processes;
  • Carry out other tasks to assist the Director, Accounting Operations.

Key requirements

  • Bachelor's degree in accounting or business administration with a major in accounting;
  • Seven to nine years of relevant experience;
  • Demonstrated team management skills and experience;
  • Proficiency in Microsoft Office software, including advanced proficiency in Excel;
  • Familiarity with JD Edwards an asset;
  • Fluency in written and spoken French and English;
  • Strong communication, teamwork and interpersonal skills;
  • Excellent analytical skills and ability to process and interpret complex information;
  • Ability to multitask, meet deadlines and maintain effective interpersonal relationships;
  • Ability to work in a fast-paced environment.

IF YOU ARE INTERESTED IN THIS CHALLENGE, PLEASE SUBMIT YOUR RESUME.

You have everything to gain!

When you join the Ivanhoé Cambridge team, you are eligible for employment benefits and a pension plan that are among the best in the industry. Our many health and wellness programs encourage you to balance your work and personal lives and fulfil your desire for social involvement, while maintaining a healthy lifestyle. At Ivanhoé Cambridge, you will have many opportunities to develop your skills and thrive professionally, in Canada or elsewhere in the world. Our initiatives aimed at creating an exceptional working environment that inspires our employees to give the best of themselves elevated Ivanhoé Cambridge into the ranks of Canada's 50 Best Employers100 Top Employers and 10 Most Admired Corporate Cultures.

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