Director, Financial Administration and Accounting

January 14 2019
Industries Real Estate
Categories Accounting, Finance, Billing, Accounting technician
Montreal, QC

Reporting to the Vice President, Finance and Operational Accounting, Retail, the incumbent is responsible of overseeing a team of Managers, Financial administration and accounting that provides the financial results for a portfolio of properties. Additionally, in collaboration with the other Director, Financial Administration and Accounting, the incumbent is responsible to oversee the activity of the team responsible for the collections and the Lease Administration.

Main duties include:

  • Team management
  • Manage, supervise and oversee four Managers:  tree Managers, Financial administration and accounting and one Manager, Lease Administration and Collection, to ensure the integrity and accuracy of the financial results on a timely basis for assigned properties on a monthly, quarterly and year end basis, including during the forecasting and budgeting process;
  • Mentor and coach a team of managers to promote continued development of their skills supporting adaptability to a changing environment;
  • Advise managers on the leadership of their employees;
  • Contribute actively to the development and implementation of departmental initiatives;
  • Planning and management of team objectives and goals; set priorities and manage workloads to ensure seamless business continuity;
  • Conduct performance reviews, provide regular feedback and guidance to direct reports promoting company core values;
  • Safeguard and ensure compliance with the financial internal controls applicable to the Retail Business unit:

  • Develop, maintain, review and implement accounting policies for the retail business unit;

  • Coordinate and implement accounting policies issued by Corporate standards group;
  • Maintain and improve financial internal controls review engagement lead by retail business unit finance group with retail shopping centres;
  • Coordinate, review and present internal control review engagement results to retail business unit operations group including lead and review of internal audit engagement with operations;
  • Year-end procedures:

  • Lead year-end audit coordination with external auditors for both statutory financial statements and CAM statements;

  • Coordinate, plan and support the year-end process and communications to key stakeholders;
  • Property financial administration:

  • Review and approve the budget and year-end schedules for the recoveries and % rent revenue; ensure accurate and timely results;

  • Ensure the timeliness and quality of the year-end billing adjustments;
  • Review and provide guidance to the Managers for the monthly and annual revenue variance analysis;
  • Contribute and review the Budget and quarterly reporting packages to Senior Management;
  • Coordinate and review the statement of adjustment transaction schedules for completeness, accuracy and timeliness;
  • Develop and maintain collaborative relationships, anticipating the needs of key stakeholders, such as Operations, Leasing, Development and Legal teams;
  • Identify opportunities, develop and implement process improvement initiatives and system efficiencies; supporting the evolving business unit needs; draft and maintain business processes;
  • Manage relationships with co-owners ensuring reporting requirements are met;
  • Coordinate and oversee the accounting and budgeting process for non-managed properties;

  • Responsible for Purchase and Sales Agreement review and all Statement of adjustments preparation and review for capital transactions;

  • Responsible for coordination and relationship with sales tax auditors in partnership with Ivanhoe Cambridge's tax department;
  • Oversee the management of the teams responsible for the collections and the Lease Administration which are supervised by a manager;
  • Support the Vice President with special projects as assigned.

Key requirements

  • Recognized professional accounting designation (CPA);
  • Minimum ten to fifteen years of experience in a similar supervisory role, especially in the real estate industry, an asset;
  • Strong supervisory and team-leading experience;
  • Ability to communicate effectively at all levels;
  • Ability to work well in a fast paced and dynamic environment as both a key team player and leader;
  • Ability to work independently, manage priorities, perform under pressure and multitask effectively;
  • Strong analytical skills and ability to gather, interpret and synthesize complex information;
  • Strategic, innovative, big-picture thinking and superior problem-solving skills;
  • Self-motivated, proactive, detail-oriented and deadline-driven;
  • Knowledge in MS Office, including intermediate proficiency in Excel;
  • Fluently bilingual in French and English (spoken and written);
  • Knowledge of Hyperion and J.D. Edwards, Cube reporting, BI tools an asset.
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