Payroll Assistant

October 21 2020
Industries Healthcare, social assistance
Categories Accounting, Finance, Payroll, Payroll
Toronto, ON

Altima Dental has an exciting opportunity for an enthusiastic, dynamic individual to work in our Corporate Office located in the Yorkdale Mall in North York. Reporting to the Payroll Manager, this opportunity provides the right individual the ability to gain experience in a myriad of functions supporting our payroll department at a national level.

*Please note that while this role will be based out of our Corporate office at Yorkdale in Toronto, we are adhering to all health and safety protocols and guidelines and this role will be based remotely until further notice.*


  • Assist in the production of the bi-weekly payroll including maintaining and updating the payroll system, investigating, troubleshooting, and resolving any payroll issues
  • Maintains and builds employee relationships to respond to and resolve any payroll inquiries for employees in ON, QC, NS, SK, AB, BC
  • Assist in processing payroll for 800+ employees including employees wages and salary, bonus, and holiday pay for all team members in an accurate and timely manor
  • Create, maintain, and control employee files and related documentation and records of a payroll and/or HR nature
  • Responsible to calculate and administer all employee benefits premiums
  • Provide frontline plan responses to inquiries regarding eligibility for enrolment and plan options, claims process for benefits
  • Verify adjustments through payroll ensuring any required benefit adjustments are calculated and processed accurately and within required timeline
  • Process terminations and the corresponding Record of the employment (ROE) up to and including queries from Service Canada
  • High volume weekly data entry including timesheets, status changes, terminations; etc.
  • Maintain and update the HRIS and Payroll database including new hire changes to status, pay, vacation and personal information
  • Resolves payroll discrepancies by collecting and analyzing information.
  • Generate payroll related reports as required including metrics, audit and other special requests
  • Assist with preparing T4 and year end reports proficiently
  • Responsible for collecting, inputting, and processing all manual timesheets and temporary staff pay request forms
  • Support in the implementation and testing of new systems and programs
  • Other payroll or benefits duties as required


  • Minimum one (1) years’ previous work experience in Payroll/Data Entry working with full cycle payroll systems for medium to large organizations in an administrative capacity is an asset
  • Post-secondary education with a preferred focus in Payroll, Accounting, or Finance
  • Successful completion of or working towards a Payroll Compliance Practitioner (PCP) designation is an asset
  • Experience with onboarding new acquisitions would be an asset
  • Experience working with Payworks and BambooHR software systems is an asset
  • Previous Benefit Administration experience would be highly desirable
  • Intermediate experience working with payroll software including absence management, time management and HRIS
  • Intermediate computer skills in Excel, Word, Microsoft, and PowerPoint
  • Able to produce large volumes of information efficiently and effectively while meeting tight deadlines
  • Knowledgeable with ESA standards and payroll requirements on a multi-provincial level
  • Experience in building reports in payroll systems and automating processes
  • Exceptional attention to detail is required; provide consistent, accurate data entry with the ability to quickly identify errors in the HRIS/Payroll System
  • Ability to work independently with minimal direction and a strong focus on achieving results
  • Ability to build strong professional relationships when dealing with team members and all stakeholders
  • Ability to maintain composure while working under pressure
  • Proactive, flexible, and adaptable to changing business needs with an ability to support multiple departments and clinic locations as needed

We thank all candidates for their interest, however, only those selected
for an interview will be contacted.

Altima Dental welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

If accommodation is needed in the application process, or those needing job postings in an alternative format please e-mail a request to

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