Finance Administrator (Part-Time)

October 10 2021
Industries Recruitment, Employment services
Categories Accounting, Finance, Financial Accounting, Accounting technician, Bookkeeping, Payroll, Taxes, Accounting, Finance
Toronto, ON

Phelps is an executive search and leadership advisory firm headquartered in downtown Toronto. We are proud of our 35 years of success in the industry and have been privileged to match extraordinary leaders with exhilarating and dynamic opportunities across the public and private sector. We are looking for a Finance Administrator to join our team of dedicated professionals to take our clients to the next level when it comes to unlocking people power.

About the Role

In your role as the Finance Administrator, you will maintain financial records of the company and process the financial transactions on time and with due diligence. As the right person for the role, you have experience in full cycle bookkeeping. You will generate reports to assist in management decision making as well as identify irregularities and bring them to management's attention.

Reporting to the Managing Partner, you will interact with both internal contacts (partners and employees) and external contacts (clients, suppliers, and government agencies -CRA, WSIB, Ministry of Finance-) regarding financial matters on a regular basis.

Your hours will include one day per week in the office as well as approximately eight hours throughout a week to respond to urgent inquiries.

Key Responsibilities

The successful candidate will want to contribute to Phelps' long-term success by:

  • Generating client invoices based on the stage of each search (project). Recording payments received from clients and following-up on past due accounts.
  • Processing payroll for temporary and internal employees. Preparing payroll remittances, Employer Health Tax and WSIB remittances as well as annual T4 slips.
  • Generating management financial statements and projecting profitability reports on a monthly basis.
  • Recording supplier bills and allocating to specific projects if necessary. Processing payments to suppliers. Ensuring all the recoverable expenses are billed to clients.
  • Preparing quarterly HST returns and annual financial statements to be used by tax accountant for corporate tax reporting.
  • Reconciling bank and credit card statements.
  • Generating client agreements, WSIB certificates, and requesting insurance certificates.
  • Preparing financial reports.
  • Discussing any cash disbursements (payroll, supplier cheques, expense reimbursements) and unusual transactions with Partners before processing.
  • Researching changes in government policies, rates, etc.
  • Requesting tax accountant's feedback if necessary. Knowledge and Skills
  • Working knowledge of accounting software (QuickBooks), Excel, Word
  • Solid understanding of accounting principles
  • Knowledge of current employment standards
  • Knowledge of government policies concerning payroll deductions, HST, WSIB, Employer Health Tax
  • Strong organizational and time management skills To be considered for the role of Finance Administrator, you will hold a degree in Accounting / Finance. You will have more than five years of experience with full cycle bookkeeping, payroll, and management reports preparation.

You can learn more about us at
Apply now! Applications will be accepted until the position is filled.

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