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Executive Assistant, Tax

December 2 2021
Industries Food, Catering, Beverage
Categories Accounting, Finance, Administrative, Clerical, Executive Assistant, Taxation, Taxes, Trades, Technicians, Construction
Toronto, ON

Position Title: Executive Assistant, Tax

Position Type: Regular - Full-Time ​

Position Location: Toronto HQ

Grade: Grade 03

Requisition ID: 10323

Executive Assistant


We know the importance that food plays in people's lives – the power it has to bring people, families and communities together. Our purpose is to bring enjoyment to people’s lives through great tasting food, in a way which reflects our values.
The Executive Assistant provides administrative and analytical support to primarily the Corporate Tax team located in Toronto, ON. This role will also provide administrative support to other Toronto based Finance teams.

Key Accountabilities:

  • Manage the overall coordination of calendars, meetings (onsite and offsite) and conference calls in multiple time zones using Outlook.
  • Responsible for coordinating all details surrounding meetings including making travel arrangements, booking meeting rooms, ordering catering and other support required. This includes organizing and scheduling with the McCain Travel Department all flights, hotel bookings, rental cars, etc.
  • Manage information flow, corporate documents to be signed and emails from both internal and external sources, organizing and responding accordingly.
  • Assist with management of SharePoint sites (i.e. maintaining data in Tax Library and shared network drives, creating folders, assisting team with navigation).
  • Preparing documentation as requested using the Microsoft Suite of products including PowerPoint, Word, and Excel. (e.g. Board presentations, global compliance tracking)
  • Maintain organization charts using Visio.
  • Attend and take minutes of meetings with tax authorities.
  • Assist with the onboarding of new employees in the department including requesting network accounts, computer equipment, and scheduling onboarding calls/meetings.
  • Creating and submitting expense reports using SAP software.
  • Raise purchase orders, receive and process departmental invoices using the Coupa procurement system. Respond to supplier queries as required.
  • Train on reception desk and cover occasionally.
  • Act as a back-up for other assistants during illness or vacations, as needed.
  • Troubleshoot laptop/phone issues occasionally.
  • May be assigned additional administrative tasks as required to support business needs.


Qualifications:

  • 5+ years of Executive Assistant experience supporting multiple leaders is required.
  • Previous experience supporting a Corporate Tax or Finance team.
  • Ability to work in situations with many tight domestic and global filing deadlines.
  • Strong knowledge of Windows and the Microsoft Office suite of products and be willing to, and be adept at, learning new software programs.
  • Excellent verbal and written communication skills.
  • An ability to work in a team environment and be equally comfortable working independently.
  • Superlative organizational skills, thinking ahead on tasks to anticipate future needs and/or potential challenges that may arise.
  • Ability to problem solve on a daily basis exercising sound administrative judgement with a sense of urgency and in absence of supervision.
  • An adaptable and collaborative style respecting the needs and contributions of others.
  • This position requires diplomacy, confidentiality and the ability to prioritize.

The health and safety of McCain employees and their families has been our number one priority since the start of the COVID-19 pandemic. Supported by science, and in line with our culture and values, we believe that being vaccinated is the most effective way to protect each other, our families, our customers, and our communities. It is therefore a requirement that the successful candidate for this role be fully vaccinated and have completed the mandatory incubation period prior to the candidate’s start date with McCain, subject to reasonable accommodations if you are unable to be vaccinated for protected grounds under applicable human rights legislation (e.g. medical or religious reasons).

McCain Foods is an equal opportunity employer. We see value in ensuring we have a diverse, antiracist, inclusive, merit-based, and equitable workplace. As a global family-owned company we are proud to reflect the diverse communities around the world in which we live and work. We recognize that diversity drives our creativity, resilience, and success and makes our business stronger.

McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to meet your needs.

Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with the Global Privacy Policy

Job Family: Finance
Division: Global Finance, IS, Proc, Legal and Gov
Department: ​Corporate Taxation ​
Location(s): CA - Canada : Ontario : Toronto

Company: McCain Foods (Canada)

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