Accounts Payable Administrator - 12 Month Contract

March 15 2019
Industries Real Estate
Categories Accounting, Finance, Accounts payable, Accounting, Finance
Toronto, ON

About the Company:

Timbercreek is an active investor, owner and manager of global real estate assets. Founded in 1999, Timbercreek currently manages over $9 billion in total assets, including syndicated debt under administration as of December 31, 2018, across three key investment strategies; direct investments in mortgages and other debt secured by real estate, direct investments in real estate and investment in publicly traded companies that own investment-grade real estate. As a global investment manager, property manager and lender, Timbercreek’s audiences are broad and include multi-residential tenants, commercial real estate owners, investment advisors, individual investors and institutional investors. Timbercreek has been named multiple times as one of Canada’s Fastest-growing Companies by PROFIT 500 and has been recognized as a Certified Great Place to Work.

About the Position:

The Accounts Payable Administrator is primarily responsible for, but are not limited to, reviewing and coding invoices for multiple properties in a timely manner; working with employees and vendors to resolve all accounts payable inquiries in a timely manner; organizing and maintaining A/P files and other documents, as well as assisting in other accounting functions as necessary.

Key Responsibilities:

  • Carry out clerical functions as required to support various departments; filing, cheque matching, answering AP internal and external inquiries, etc.
  • Ensure invoices are correctly recorded and accounted under the proper general ledger accounts
  • Track and process employee expense reports
  • Respond to vendor inquiries and communicate with vendors and internal departments to ensure any discrepancies are resolved and bills are paid on a timely basis
  • Reconcile vendor statements on monthly basis
  • Investigate payment problems while following corporate A/P policies and procedures
  • Work closely with teams inside the department, across the organization and with external groups as required
  • Prepare weekly payment runs, print cheques and file backups and process rush cheques as required
  • Prepare packages of cheques requiring signatures for review
  • Organize daily cheque reports to account for all processed cheques
  • Distribution of cheques via post and maintain cheque security at all times
  • Assist with year-end audit, preparation of accruals and account reconciliation
  • Other administration duties as assigned

Job Requirements:

Education and Experience:

  • Accounting diploma and/or an equivalent combination of education and/or experience
  • 2-4 years’ experience in full cycle accounts payable processing
  • Experience in Real Estate industry considered a strong asset
  • Strong computer skills including Microsoft Office (Excel, Word), Payscan and Yardi are a necessity


  • Attention to detail, ability to work in a self-propelled manner, and good interpersonal skills are also key attributes
  • Ability to work independently and to function effectively and efficiently under pressure
  • Advanced Microsoft Excel skills
  • Provide superior customer service to internal business units
  • Strong communication (both written and verbal)
  • Self-motivated individual who is proactive and takes initiative
  • Superior organizational and time management skills in order to multi-task/prioritize and work under tight timelines
  • A professional demeanor and coupled with strong communication skills both written and verbal.
  • Demonstrates a high degree of integrity, diplomacy, discretion and confidentiality.
  • Ability to accurately listen, understand and respond appropriately.

Timbercreek Asset Management Inc. is an inclusive and equal opportunity employer. If you require a disability–related accommodation to participate in the recruitment process, please email us. We will accommodate your needs under the Ontario Human Rights Code. While we appreciate all applications, only those candidates selected for an interview will be contacted. We thank all applicants for their submissions.

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