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Full charge Bookkeeper/ Financial Analyst

April 28 2020
Industries Healthcare, social assistance
Categories Account receivables, Accounting, Finance, Bookkeeping, Financial Analysis
Ottawa, ON


Position: Full charge Bookkeeper/ Financial Analyst

Component/Team: Corporate Services

Reports to: Finance Coordinator

Category: Office Administrator

Level: 2

Salary Range: $49,759 to $59,951

Reviewed: January 17,2020, March 2020, October 2021

Reviewed by: Miriam Gartland

Deadline: November 12, 2021.



Reporting to the Finance Coordinator, the Full Charge Bookkeeper is responsible for the accurate and timely entry and analysis of financial information. Their responsibilities include accounts receivable processing, month end reconciliations, internal profit and loss statement preparation, payroll processing, and statistical analysis of various financial processes.


  1. Education

  • Post secondary education in accounting or related field
  • Relevant professional certification an asset
  • Experience with accounting and payroll software applications

  1. Professional experience
    • Five to seven years full-time experience in accounting/payroll preferably in a non-profit or charitable organization
    • Experience with computerized financial information systems, including a sound knowledge of automated bookkeeping, payroll, and accounting systems, preferably using ACCPAC and Ceridian.
    • Advanced knowledge of Excel
    • Knowledge of and familiarity with relevant accounting and payroll legislation and practices
    • Experience working in community-based organization
    • Experience with, and and interest in, working in a diverse, multi-cultural, multi-disciplinary team environment.

  1. Key Competencies
    • High level of organizational and time management skills in a fast-paced environment with competing deadlines
    • Sensitivity to the gentle, supportive and collaborative method of communication typical of the non-profit centre sector
    • Demonstrated ability to prioritize, to be flexible, and to meet deadlines
    • Ability to accomplish work that is diverse and complex in nature
    • Excellent interpersonal, oral and written communication, and customer-relations skills
    • Knowledge of and proficiency in general accounting procedures and practices
    • Demonstrated ability to promote and model teamwork; positive and co-operative attitude to work within a team setting to ensure an effective and efficient working environment
    • Demonstrated ability to model “client centred” service delivery.
    • Adapt at performing under pressure and able to multi-task multiple priorities

  1. Linguistic Profile
    • English is required.
    • Other Language(s) are an asset


Revenue, Accounts Receivable, Donations

  • Maintains database of funder agreements
  • Creates & maintains customer records
  • Ensures that all A/R invoice requisitions are properly authorized and coded
  • Prepares and distributes A/R invoices accurately and promptly according to established procedures
  • Monitors and follows up on any unpaid A/R invoices or unresolved differences
  • Monitors and reconciles monthly historical aged trial balance
  • Records all cheques and cash received including bank direct deposits
  • Maintains cash deposit form, invoice listing and distribution list for Reception
  • Maximizes customer adoption of direct deposit payment method
  • Reconciles third party insurance and legal claims
  • Records and reconciles funder payment schedules
  • Prepares, maintains and reconciles master donation listing
  • Prepares and distributes tax receipts
  • Prepares and performs bank deposits
  • Maintains accurate and current files

Payroll, Pension, and Benefit Responsibilities

  • Responsible for the initiation, maintenance, and accuracy of the payroll system and payroll records for all employees
  • Maintains employee information in the payroll system.
  • Responsible for all aspects of production of bi-weekly payroll, making adjustments as necessary. Verifies the amounts of all payroll requests before transmitting.
  • Works closely with the Human Resource Coordinator, ensuring payroll software and HRIS agree
  • Preparation and reconciliation of all mandatory federal and provincial government remittances related to payroll, including year-end and T4’s.
  • Prepares HOOPP Payment Remittance each month.
  • Reconciles Benefit Providers Monthly invoices and performs periodic audits of employee deductions.
  • Responsible for the Employee Health Tax submission/reconciliation for the calendar year.
  • Responsible for the reconciliation of payroll general ledger accounts.
  • Responds to telephone and written inquiries from staff, the Ministry or CRA regarding payroll matters.
  • Prepares monthly labour cost and benefit report reports and imports it into the Accpac system.
  • Prepares analysis as required
  • Reports any significant discrepancies for payroll to the Finance Coordinator immediately.
  • Responds as required to internal and external queries on payroll issues, e.g. support to program audits and financial reporting
  • Assists with payroll system changes and upgrades.
  • Performs other duties and special projects as required

Financial Reconciliations and Analysis

  • Performs monthly Bank Reconciliation
  • Performs monthly revenue, A/R and deferred revenue reconciliations
  • Provides month end support to the Finance Coordinator, including month end working papers and month end reporting
  • Supports the budget processes including projections and verifications
  • Assists with financial statement preparation
  • Prepares financial and statistical analyses for both the Finance Coordinator and the Manager of Corporate Services as needed
  • Provides back up to Finance Co-ordinator
  • Assists with Interim and Year End Audit

General Accounting Responsibilities

  • Records capital assets, maintains schedules of acquisition and depreciation.
  • Responds as required to internal and external queries on financial issues, e.g. support to program audits and financial reporting.
  • Sets up and maintains bring forward system for action dates.
  • Assists the Finance Coordinator with the preparation of funder-compliant budgets and reports.
  • Provides general audit support as required.
  • Performs other duties and special projects as required
  • Keeps up to date on legislation, regulations and funder guidelines/requirements affecting Somerset West’s accounting systems, policies, practices, procedures, compensation, benefits and pensions.


  • Provides back up for accounts payable functions


  • Ensures compliance with organizational decisions, policies and procedures within his/her area of responsibility.
  • Preserves confidentiality of all client, employee and financial information.
  • Complies and adheres to all applicable Centre policies and procedures
  • Complies and adheres to Generally Accepted Accounting Principles and CRA legislation


  • Respects and values the diversity of the community and individuals
  • Supports the Centre’s student placement programs
  • Contributes to the Centre’s work by participation in activities that seek to strengthen collaborative and interdisciplinary teamwork, such as inter-component committees and working groups, strategic planning and accreditation.
  • Participates actively in team meetings
  • Participates in the development of policies and procedures by providing feedback in the Centre’s policy development process
  • Participates in team and individual professional development opportunities


The employee must also work within the scope of all legislative and Centre policies related to occupational health and safety. In this capacity, the employee:

  • Must read and follow the Centre’s occupation health and safety policies.
  • Must have an OH&S Review at the beginning of their employment.
  • Must participate in any mandatory training the Centre provides including WHMIS, Worker or Supervisor Health and Safety Training.
  • Must complete the AODA training.
  • Must participate in Non Violence Crisis Intervention Training.

Please submit your resume and cover letter no later than November 12, 2021. to

If at any stage in the selection process you require special accommodation, please let us know the nature of the required accommodation.

Somerset West Community Health Centre is an equal opportunity employer who values the diversity of individuals in our programs and services.

Due to the high volume of applicants, we can neither confirm receipt of nor respond to inquiries regarding your application. Only candidates selected for an interview will be contacted. network