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Finance Officer

December 2 2021
Categories Accounting, Finance, Payroll, Payroll
Ottawa, ON

Duties and Responsibilities:

The Finance Officer is a key resource person regarding daily financial activity within Facilities Management and Planning. Financial administrative responsibilities include providing staff support by monitoring capital accounts. The incumbent’s responsibilities include setting up accounts, inputting information, reviewing payments prepared by the Administrative Clerk, preparing documentation for payments, monitoring and reporting on budgets and expenditures.

The Finance Officer has primary responsibility for maintaining the payroll records for the CUPE 910, as well as CUPE 3778, and CUPE 2424 temporary employees. The incumbent prepares weekly payment information, including overtime pay and meal allowances, which is transmitted to Human Resources for processing. The incumbent must be fully aware of the respective Collective Agreements, preparing various reports on leave balances and seniority lists at specific times throughout the year.

Qualifications:

The incumbent must possess the following qualifications:
• Ability to work quickly and accurately under pressure and ability to act independently and use initiative
• strong knowledge of the construction industry including standard construction documents and payment requirements
• excellent accounting skills, especially knowledge of the non-profit sector
• analytical and problem solving skills to identify issues and support an appropriate course of action.
• demonstrated experience in payroll administration, preferably within an unionized environment
• ability to understand and apply a collective agreement
• strong oral communication and inter-personal skills
• knowledge of personal computer operation including Microsoft Excel, Microsoft Word, Microsoft Access
• excellent organizational skills including time management, ability to multi-task and set priorities
• experience with computerized maintenance management systems (Maximo) eShop, FAST and Banner is an asset
• knowledge of the University and departmental structure and regulations is an asset

Education and Experience:

The above is normally acquired through the completion of:

• Three years post-secondary education (two years accounting or bookkeeping, one year business/administration)
• Five years progressively responsible project/administrative experience preferably in a facility management environment with exposure to a computerized maintenance management system and working with financials and budgets.

HR Note:

Carleton University and CUPE 2424 are currently completing a joint job evaluation and pay equity project. The University and the Union are working together to describe the skills, effort, responsibilities and working conditions associated with every CUPE 2424 job, including this one. As a result, the job description that is currently associated with this posting (for recruitment purposes) may be revised to reflect the actual duties captured in the new job descriptions.

By applying for this job you are acknowledging that the actual duties associated with this job may differ somewhat from those identified in the job posting and that you will agree to perform the duties of this job as determined through the joint job evaluation process.

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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