Accounts Payable Specialist

September 23 2022
Industries Real Estate
Categories Accounting clerk, Accounting, Finance, Accounts payable
Ottawa, ON


Meeting the growing needs of one of Canada’s major real estate markets has been a priority with Metcalfe Realty Company Limited since 1949. An expansive range of services and years of solid experience in property management and development have earned the company an enviable reputation as an industry leader in the nation’s capital. Since developing Ottawa’s first modern office tower, the Metcalfe Building, in 1949, the company has expanded its corporate holdings to more than 20 diverse properties that total over 2 million square feet.

Accounts Payable Specialist

The role of Accounts Payable involves providing financial, administrative, and clerical support to the organization. Their role is to complete payments and control expenses by receiving payments, processing, verifying and reconciling invoices. This position also highlights the day-to-day management of all payment cycle activities in a timely and efficient manner.

Core Responsibilities – A/P (est. 60% of role)

You will play an important role within the Accounts Payable Team, ensuring for the timely and accurate payment of all Metcalfe Realty Company Limited purchase orders and expenses:

  • Reviewing and verify invoices / payments for appropriate coding and approval prior to inputting into the AP system
  • Tracking all payments and expenditures including purchase orders, invoices, statements, etc.
  • Maintaining, creating, and approving vendors in our accounting system
  • Researching and resolving invoice and statement discrepancies
  • Reconciling processed paperwork by verifying entries and comparing system reports to balances
  • Maintaining historical records
  • Paying employees by verifying expense reports
  • Paying vendors by scheduling cheque runs and ensuring payment is received for outstanding credit
  • Preparing analysis of accounts and producing monthly reports
  • Continuing to improve purchasing, payables, and payment process
  • Ensuring that the activities are conducted effectively and ethically and comply with the organizations policies and standards.
  • Providing supporting documentation for external auditors.

Other Responsibilities (est. 40% of role)

In addition to Accounts Payable duties, the desired candidate will:

  • Input and review of lease data and tenant profiles. 
  • Review, approve, enter accounts receivable invoices
  • Process monthly charges on the rent roll
  • Prepare electronic funds transmission for pre-authorized debits
  • Apply deposits to tenant accounts
  • Contribute to the implementation of new ERP software (MRI)
  • Financial analyst duties including but not limited to:
  • variance analysis
  • utility analysis
    •  budgeting and forecasting
  • Provide ongoing recommendations for improvement and efficiency with respect to the PPP cycle and related internal controls.
  • Provide support to the Senior accounting team through preparing ad-hoc financial reports.

Required Knowledge, Skills and Abilities

  • 3+ years’ experience in a high-volume A/P role
  • Understanding of bookkeeping and accounting skills and terminology
  • Proven high attention to detail
  • Exceptional organizational skills
  • Demonstrated ability to meet deadlines and prioritize tasks
  • Basic understanding of MRI or YARDI software, or equivalent is an advantage
  • Proficient in Microsoft Word, Excel and Outlook
  • Good understanding of accounting principles
  • Ability to work independently or as a member of a team
  • University or college degree considered an asset


Job Type & Duration: Permanent, full-time

Location: Ottawa

Work Schedule: 40 hrs/week.

Salary: $55,000 - $60,000

Vacation: 3 weeks

Benefits: Comprehensive benefits package, employee & family assistance program and professional development opportunities

For additional information on this job posting and Metcalfe Realty Company Limited, visit our website at

We invite qualified applicants to submit their cover letter and resume demonstrating their suitability for this position by email to: **********@**************.************   

 Deadline for applications: September 23, 2022

We thank all candidates for their interest; however, we will only contact those selected for an interview. All the applications will be kept for six months following the completion of the hiring process. 

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