Accounting and Finance Coordinator

July 12 2019
Industries Tourism, Passengers transportation
Categories Accounting, Finance, Bank, Insurance, Financial Services, Bank - Insurance - Financial services, Billing, Account receivables, Accounts payable, Accounting clerk, Accounting technician, Bookkeeping, Payroll, Credit - Collections, Taxes, Accounting, Finance
North York, ON

Accounting and Finance Coordinator

Plug'n Drive (PND) is a non-profit organization committed to accelerating the adoption of electric vehicles (EVs) to maximize their environmental and economic benefits.  Since 2011, Plug'n Drive has established itself as a leader in the electric vehicle industry, a trusted source of unbiased information about electric cars, charging station   infrastructure and the benefits of electrified transportation.  In May 2017, PND launched the Electric Vehicle Discovery Centre, the first facility of its kind in the world focused entirely on providing an experiential learning environment for EVs.  At this one-stop-shop, visitors learn about the benefits of driving electric, the electricity system that powers them, and have the opportunity to test drive EV models from leading manufacturers in a family-friendly, sales-free environment.

Working both independently and as part of the team, this position will be responsible for a variety of accounting functions to contribute to the effective operations of the Accounting Department. Reporting to the Chief Operating Officer, the incumbent will coordinate and assist in a wide variety of financial/operational processes. This is an evolving role and some tasks may change as the departmental structure changes with respect to needs arising out of the Financial Reporting model and as other roles in the team change due to evolving work responsibilities over the near future. 

Responsibilities include:

  • Prepares sponsor invoices and process contribution payments
  • Review annual and/or multi-year contracts and develops system for ensuring annual invoice targets are met in a timely manner
  • Performs month-end closing activities in the Quickbooks and records revenue in the financial reporting system appropriately in different revenue streams
  • Uploads/updates customer records in the financial reporting system as required
  • Prepares, processes and issues invoices for various events, contracts and sponsor receivables
  • Records various receipts into the financial reporting system (EFT, cheques, and credit card payments)
  • Prepares and sends the EFT authorization forms to customers as required
  • Prepares, manages and reconciles the Accounts Receivables Subledger to the General Ledger, including analyzing the aging report and sends out reminders for payments and write-offs, when required
  • Prepares Accounts Payable and cheque processing (including payroll) bi-weekly
  • Prepares/reviews Bank Deposits on a weekly basis Chief Operating Officer and takes deposits to the bank
  • Assists in reconciling/preparing year end T4A Statements 
  • Reviews, analyzes, prepares and posts recurring AR accruals
  • Draws down from Deferred revenues on a monthly basis and brings forward any inconsistencies in Revenues received
  • Assists in monthly and year end closings and prepares analysis of Deferred Revenues and Restricted Cash as requested
  • Participates on special Projects, as required and assists in tracking Project spend
  • Prepares/assists with the year-end audit schedules and reconciliations
  • Prepares annual HST submission
  • Prepares and processes adjustment entries per manager's request
  • Prepares or assists in preparation of ad-hoc financial reports, as required
  • Works respectfully, positively and collaboratively within a team environment
  • Works in accordance with all policies, procedures and processes, and federal and provincial legislation
  • Other duties as assigned

Requirements (knowledge, experience, education, competencies):

  • College diploma / University degree with specialized training in Accounting or related field
  • Minimum 2 years' related work experience in a non profit environment (preferred)
  • Intermediate to advanced knowledge of Quickbooks essential
  • Verbal and written communication skills, with the ability to express ideas and opinions clearly and effectively in English
  • Intermediate computer skills in MS Office 2010 (Word, Outlook, Excel, PowerPoint)
  • Excellent organizational skills
  • Ability to work independently with a high degree of accuracy & confidentiality
  • Excellent analytical skills and a very high attention to detail
  • Enthusiasm for taking on new challenges, developing skills and knowledge
  • Manages time wisely; performing tasks effectively and efficiently
  • Proven ability to work under pressure in a fast paced changing environment
  • Excellent interpersonal skills

 Working Conditions:

  • Open-concept office environment .  The Plug'n Drive office is located in North Toronto at the Electric Vehicle Discovery Centre, 1126 Finch Ave West (Dufferin and Finch).  

Hours of Work:

  • Two days per week (days to be determined based on mutually agreeable schedules)   9:00 a.m. – 5:00 p.m.  (flexible start and end time within half an hour). 
  • Flexibility to work extended hours occasionally to meet deadlines
  • Please email your expression of interest to ****@**********.** by July 27, 2019.  No phone calls please.
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