Payroll Administrator (1 Year Contract)
The City of Markham is proud to be recognized for the 4th consecutive year as one of Canada's Best Employers by Forbes and Statista Inc. In 2024, the City of Markham is ranked the top city in Ontario and in the top 10 for Government Services. The recipient of multiple environmental awards, we are recognized for our innovative sustainability and urban planning initiatives as well as our fiscal accountability. More than 357,000 residents call Markham home and benefit from our rich heritage, culturally diverse environment, vibrant local economy and focus on quality of life.
Applications are now being received for the above temporary full-time (1-year contract) position in the Finance Department within the Corporate Services Commission. To apply, please submit your resume and cover letter online by May 17, 2024.
Join us and make a lasting difference!
JOB SUMMARY
The Payroll Administrator will ensure that all aspects of the payroll cycle are processed in a timely and accurate manner, and in accordance with government legislation and City policies, using the ADP WorkForceNow (WFN) system. Prepare ad hoc complex calculations, respond to payroll inquiries, and perform additional tasks as assigned by the Supervisor.
KEY DUTIES AND RESPONSIBILITIES
- Work within a team to process 12 bi-weekly payrolls for Full Time, Part Time, Union and Non Union for both salaried & hourly employees.
- Input manual adjustments, as required , and review and make appropriate changes in the payroll entries.
- Process and balance associated bi-weekly / monthly payroll tasks, OMERS pension, bank files, garnishments, WSIB, EHT, Union Dues and all other payroll deductions.
- Process bi-weekly payroll journal entries.
- Complete various ad hoc, complex calculations (e.g. Gross up calculations, Tax estimates, etc.).
- Prepare / amend Records of Employment (ROE) for relevant employees.
- Communicate and respond effectively to payroll inquiries in a timely, accurate and professional manner with tact and diplomacy. Prioritize and determine the appropriate course of action and follow up to ensure resolution.
- Cross train on all responsibilities within the department to ensure back-up and support for payroll team members.
- Perform other duties as assigned.
REQUIRED SKILLS & COMPETENCIES
- High School Diploma or higher
- Minimum 3 years' experience working in a high functioning payroll department
- Payroll Certified Practitioner (PCP) designation completed or in progress
- Demonstrates a solid understanding of the Canadian Government legislative requirements.
- Solid experience processing payroll with ADP software.
- Experience with ADP WorkForceNow (WFN) an asset
- Proficient with Microsoft Office products (Excel & Outlook)
- General payroll related accounting knowledge
- Willingness to ask questions and ability to interact effectively in a team environment
- Proven critical thinking and creative problem-solving skills
- Ability to work with strict confidence and within deadlines
- Ability to work Independently on payroll while supporting Payroll administration
- Excellent verbal and written communication skills
- Able to work well under pressure
- Excellent attention to detail
- Strong interpersonal, organizational and customer service skills
CORE BEHAVIOURS
- Service Excellence: Meets or exceeds service standards when interacting with customers in the community and in the organization.
- Change & Innovation: Responds positively and professionally to change and helps others through change.
- Teamwork & Relationship Building: Interacts with others in an inclusive, collaborative and respectful way that creates effective working relationships.
- Communication: Communicates in a clear, professional and respectful way; demonstrates active listening.
- Accountable & Results Oriented: Demonstrates ethical behaviour and accountability, aligns with City values, and abides by relevant policies and legislation.
- Management & Leadership: Demonstrates self-management, professionalism and engagement; leads by example.
The City of Markham is committed to inclusive, accessible and barrier-free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve. Please let us know if you require an accommodation and we will work with you to ensure a barrier free hiring process.