Bookkeeper and Accounts Payable Administrator

September 10 2020
Industries Non-profit organisation - NPO
Categories Accounting, Finance, Accounts payable, Bookkeeping, Inventory
Markham, ON

Reporting to the Director of Finance and working closely with the Finance team the Bookkeeper & Accounts Payable Administrator is responsible for the processing of timely and accurate payments to staff and vendors, and the recording and maintaining of financial information and accounts.

Direct accountabilities include:

  • Entering of daily staff credit card purchases.
  • Prepare monthly reconciliations of company credit accounts.
  • Administration of gift card purchases, distribution and reconciliations to ensure control points are being respected.
  • Handle all rental invoices and receipts from youth in Housing Programs.
  • Assist in collection and reconciling of client payments and deposits.
  • Enter cash receipts and deposits to bank from on-line giving system and complete monthly donation entries in QuickBooks software.
  • Complete monthly journal entries and assist in the month, quarter and year-end financial activities.
  • Prepare financial reports for Directors and program Managers to assist in decision making
  • Prepare vendor and program staff expense payments on a bi-weekly basis.
  • Process reimbursements to Employers in the community for program participant wages.
  • Complete bi-weekly payroll for program participant wages.
  • Follow up on vendor or staff concerns regarding payments.
  • Prepare monthly reports to program managers, assisting them in tracking expenses and analyzing variance reports.
  • Reconcile payables accounts on a quarterly basis.
  • Assist with tracking and management of assets such as laptops, cell phones, etc.
  • Assist with internal systems such as telephone extensions, voicemail, faxes, etc.
  • Assist with the annual audit file preparations.
  • Work closely with other finance team members in completing unique projects and tasks.
  • Participates in regular supervision meetings and performance appraisal meetings on a semi-annual basis. Attends training workshops and relevant conferences that pertain to the role.
  • Perform other duties as assigned in order to meet the overall goals and objectives of the organization.


Post-Secondary degree/diploma/certificate in Bookkeeping or the equivalent combination of education and experience.  Minimum of three years' bookkeeping or financial accounting experience.

The ideal candidate will possess:

  • Practical experience with Quickbooks required
  • Experience with Dayforce Ceridian payroll system an asset
  • Proficiency with MS Office software, particularly Excel and Word.
  • Experience in year-end processing activities.
  • Demonstrated initiative to improve processes
  • Ability to work independently and seek out resources to problem solve.
  • Must be able to handle confidential information in an ethical and professional manner.
  • Current First Aid/CPR certification, current vulnerable sector screening (criminal background check)


360°kids is an equal opportunity employer.  We welcome diversity in the workplace and encourage applications from all qualified candidates. We thank all applicants for their interest however only those selected for an interview will be contacted. 360°kids offers accommodation for applicants in our recruitment processes, if you are contacted regarding a job opportunity please advise if you require accommodation.

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