Payroll Specialist

July 9 2024
Expected expiry date: July 9 2024
Industries Public administration
Categories Payroll,
Halifax, NS • Full time

Competition # : 43543

Department: Service Nova Scotia

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 23-Jul-24 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

At Service Nova Scotia, we impact every citizen, business, and municipality in Nova Scotia. We provide common services and support to government departments and public sector organizations. Our mandate is to design and deliver programs and services to meet the needs of our clients and the public good through a culture of excellence. Our vision is to be a recognized leader in service and public protection that delivers trusted, accessible, modern programs, and contributes to Nova Scotia as a safe and desirable place to live, work and do business.

Payroll Services, within the Financial Services Delivery Branch of the Department, provides service to the Province's departments, agencies, and other government units, as well as to Pensioners of the Province and the Regional Centre's for Education. This includes, centralized and integrated support and services in areas of payroll, payroll production, tax compliance, and financial reporting for the Province. The Payroll Client Relations team is accountable to oversee the timely and accurate preparation of the Province's payroll, and the accurate maintenance of all HR master data within the SAP system.

About Our Opportunity

Under the general supervision of the Payroll Supervisor, you are responsible for the timely and accurate bi-weekly payroll for a client base of unionized and non-unionized employees. You must ensure that all transactions comply with Government and Departmental policies and procedures. You are also responsible for providing direction, responding to inquiries, and resolving discrepancies to ensure all clients receive service in a timely and professional manner. This will involve managing multiple demands and meeting strict deadlines. You work collaboratively in a team providing service excellence to the client and participate in continuous improvement.

Qualifications and Experience

To be successful in this role, you will have Grade 12, four years directly related payroll experience and your Payroll Compliance Professional (PCP) designation from the National Payroll Institute. Preference will be given to those applicants with experience working in a complex union and non-unionized payroll environment.

In addition, you posses the following:

  • Extensive knowledge and experience with a Human Resource Information System (SAP/HR preferred).
  • Exceptional organizational and prioritization skills.
  • Demonstrated excellent analytical skills.
  • Proficient with Microsoft Office Applications.
  • Ability to perform activities quickly and accurately with attention to detail
  • Strong communication skills, verbal and written.
  • The ability to communicate complex payroll issues, best practices, procedures, and government regulations.
  • Demonstrated ability to diplomatically deal with a client and to effectively manage difficult client engagements.
  • You will be required to work sensitive, personal situations, in a tactful, professional manner.
  • Ability to function efficiently and effectively under considerable pressure while working to tight deadlines.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.


Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

  • Normal work week is 35 hours/week, 7 hours/day.
  • This position qualifies for Flexible Work Arrangement (FAW) working hours.
  • Time is spent in an office setting with flexible working from home arrangements.
  • May be required to work overtime on occasion.

Additional Information

This competition will be used to fill two (2) positions:

  • one Permanent position.
  • one Term position, with an anticipated end date of May 30th, 2025. The appointment status ('term', 'temporary' or 'casual') is dependent on the start date of the successful candidate.

What We Offer

  • Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
  • Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
  • Countless career paths
  • Department specific flexible working schedules

Pay Grade: TE 20

Salary Range: $2,020.82 - $2,370.01 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to

Apply now!

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